Explanation
BACKGROUND:
The City Treasurer and other city agencies require armored car services to pick up and deliver deposits on a daily basis. On May 3, 2013 a request for quotation SA004947 for armored car services was issued by the City Treasurer's Office which advertised and solicited competitive bids in accordance with Section 329.06. Seven (7) bids were solicited; one (1) bid was received. The bid pricing was based on specifications that included a schedule of pickups and deliveries for four city agencies and the Municipal Court Clerk's Office. The schedule originally requested by the Municipal Court Clerk was changed after the bid was received. As a result, a waiver of competitive bidding was required. The Treasurer's Office awarded the contract for armored car services to Brink's, Inc. for a period of one year, beginning August 1, 2013 through July 31, 2014 with options for renewal of four one-year periods which was passed by Columbus City Council on July 1, 2013 ordinance number 1453-2013.
Ordinance number 0906-2014 was passed by Columbus City Council on May 5, 2014 authorizing the first year of the four one-year renewal options. The Treasurer's Office now wishes to modify and extend its contract for the second year of the four one-year renewal options and to continue providing services for the pickup of coin at the city's pools.
Contract Compliance: Brink's, Incorporated, 362478302, expires May 29, 2015
This ordinance is being submitted as an emergency because, without emergency action, safe and secure deliveries of the city's deposits will be interrupted.
FISCAL IMPACT: Funding for these services is budgeted and available in various agencies throughout the city.
Title
To authorize and direct the City Treasurer to modify and extend its contract for armored car services with Brink's Inc.; to authorize the expenditure of $63,400.00 from various funds within the city; and to declare an emergency. ($63,400.00)
Body
WHEREAS, as armored car services are necessary to ensure the safe and secure delivery of city deposits, this legislation is being submitted for consideration as an emergency measure; and
WHEREAS, the City Treasurer's Office wishes to modify its contract with Brink's Inc. through July 31, 2016;
WHEREAS, an emergency exits in the usual daily operation of the City Treasurer's office in that it is immediately necessary to modify the contract with Brink's to ensure no interruption in city deposits; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Treasurer be and is hereby authorized and directed to modify and extend its contract for provision of armored car services with Brink's Inc. through July 31, 2016.
SECTION 2. That the expenditure of $63,400.00, or so much thereof as may be necessary, is hereby authorized, as follows:
Division: 5101 | Fund: 285 | OCA: 511139 | Object level one: 03 | Object level three code: 3395 | Amount: $16,000.00 | Recreation and Parks
Division: 2601 | Fund: 010 | OCA: 260166 | Object level one: 03 | Object level three code: 3395 | Amount: $10,500.00 | Municipal Court Clerk
Division: 6009 | Fund: 600 | OCA: 602318 | Object level one: 03 | Object level three code: 3395 | Amount: $12,000.00 | Division of Water
Division: 5913 | Fund: 268 | OCA: 268108 | Object level one: 03 | Object level three code: 3395 | Amount: $14,400.00 | Traffic Management
Division: 4301 | Fund: 240 | OCA: 430386 | Object level one: 03 | Object level three code: 3395 | Amount: $10,500.00 | Development Services
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.