Explanation
Background:
As a result of RP035233 this ordinance will authorize the expenditure of $100,000.00 for the purchase of two (2) tractors with loader buckets for use in the Recreation and Parks Sports section. This equipment will replace brass tag numbers 12434 and 14976.
This ordinance will establish an Auditor's certificate for the expenditure of $100,000.00 for the purchase of two tractors. In accordance with City Code Chapter 329, competitive bids will be solicited and opened by the Purchasing Office, obtained through any current universal term contract, or state term contract as authorized by Ordinance Number 582-87.
Title
To authorize the Director of Finance and Management to enter into contract for the purchase of two tractors with loader buckets as a result of RP035233 bid results; to appropriate and authorize the expenditure of $100,000.00 from the Recreation and Parks Permanent Improvement Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Purchasing Office will solicit competitive bids to acquire two tractors for the Recreation and Parks Department Sports section in accordance with City Code Chapter 329 or use State Term contracts authorized per ordinance number 582-87; and
WHEREAS, the Purchasing Office will enter into contract for two tractors with loader buckets as a result of RP035233; and
WHEREAS, brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition;
WHEREAS, funding is being established while the bids are being reviewed as a result of RP035233; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract for the equipment so that the equipment is available for 2015 softball season Sports section use thereby preserving the public health, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, as a result of RP035233, be and is hereby authorized to enter into contract for the purchase of tractors with loader buckets on behalf of the Recreation and Parks Department in accordance with City Code Chapter 329 or using state term contracts as authorized by ordinance number 582-87.
SECTION 2. That the amount of $100,000.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
FundType Dept. Fund Project No. Obj. Level 3 OCA Code Amount
Cap. Proj. 51-01 747 747999 6651 900747 $100,000.00
SECTION 3. That the transfer of $100,000.00 of cash and appropriation within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the correct project area for equipment for the Recreation and Parks Department as follows:
FROM:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 747999-100000 Unallocated 6651 900747 $100,000.00
TO:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 510040-100000 Equipment 6651 747040 $100,000.00
SECTION 4. That the 2015 Capital Improvements Budget Ordinance No. 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 747: 747999-100000; Fund 747 unallocated; $245,237 (Permanent Improvement Carryover)
Fund 747: 510040-100000; Fund 747 Equipment; $0 (Permanent Improvement Carryover)
AMENDED TO:
Fund 747: 747999-100000; Fund 747 unallocated;; $145,237 (Permanent Improvement Carryover)
Fund 747: 510040-100000; Fund 747 Equipment; $100,000 (Permanent Improvement Carryover)
SECTION 5. That the expenditure of $100,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 747, as follows:
Project OCA Code Object Level 3 Amount
510040-100000 (Equipment) 747040 6651 $100,000.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That this Council hereby recognizes that this ordinance does not identify a vendor for the expenditure authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest responsive and responsible and best bidder(s) to the Director of Finance and Management as per the terms of Columbus City Code Chapter 329 or using state term contracts as authorized by ordinance number 582-87.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.