Explanation
The Department of Finance & Management, on behalf of the Fleet Management Division, entered into a contract with AA Programmed Janitorial & Building Maintenance, Inc. for annual janitorial/custodial services at the Fleet Management facility located at 4211 Groves Road under the authority of Ordinance No. 1038-2014, which passed City Council on May 19, 2014. This contract was formally bid under SA005335, for which AA Programmed Janitorial & Building Maintenance was deemed the most responsive and responsible bidder. A provision for three (3) annual contract extensions/renewals was included in the original contract.
This ordinance seeks authorization to modify and extend the existing AA Programmed Janitorial & Building Maintenance contract, thus representing the first of three (3) annual contract renewal/extension options.
Formal bids were solicited and six companies submitted bids and these bids were opened on April 4, 2014 as follows:
AA Programmed Janitorial & Building Maintenance, Inc. $23,938.00
Keswick Enterprises, Inc. dba Corvus Janitorial Systems $28,672.00
Total Care Cleaning Services dba Coverall Health Based Cleaning $29,945.50
Cleanup Committee $32,368.00
Dove Building Services $37,356.00
K&M Kleening Services, Inc. $46,005.15
AA Programmed Janitorial submitted a price increase request on March 25, 2015 per the instructions in the original bid specs to be included in this contract extension. The request is for an additional $295.00 per month. This would increase the contract $3,540.00, resulting in a new total of $27,478.00 annually. The term of this modified contract shall be June 1, 2015 to May 31, 2016. The contractor pays responsible wage and health insurance benefits as required by Columbus City Codes.
Emergency action is requested to allow for janitorial services to continue without interruption at the Fleet Maintenance Facility.
Fiscal Impact: The Fleet Management Division budgeted $35,000.00 for j...
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