Explanation
1. BACKGROUND:
In the course of effecting roadway improvements, it is sometimes necessary to force the relocation of utilities from privately held easements. These relocations are in areas where the city has previously allowed utilities, but due to this project there is a need to relocate them at the city's expense. Utility relocation estimates are normally included in the budget for each project, but occasionally estimates are insufficient and not always in the city's control. This legislation provides a source of funding for unnamed utility relocations in order to provide for quick turnaround of these relocations once the utility and project are determined.
City Council recognizes that this ordinance does not identify the utilities who will receive the reimbursements and understands that its passage will give the Director of Public Service the final decision in determination for such reimbursements. This council is satisfied it is in the best interests of the city to delegate this reimbursement decision.
2. FISCAL IMPACT:
Funding for this project is available within the Streets and Highways Bonds Fund. An amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
3. EMERGENCY DESIGNATION
The department requests emergency designation so as to provide funding for utility reimbursements at the earliest possible time for reimbursing utilities as necessary and to maintain proper accounting practices.
Title
To authorize the Director of Public Service to reimburse various utilities for utility relocation costs incurred in conjunction with Public Service capital improvement projects; to amend the 2015 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $119,863.79 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($119,863.79)
Body
WHEREAS, the City of Columbus is vitally concerned with the use of the various rights-of-way areas in the city as such rights-of-way areas represent a valuable and limited resource that must be utilized to promote the public health, safety and welfare including the economic development of the city; and
WHEREAS, the Department of Public Service requires funding to be available for utility relocation expenses for yet to be determined projects in order to provide for quick turnaround of utility relocation work; and
WHEREAS, this ordinance authorizes funding in the amount of $69,863.79, due to an encumbrance cancellation from a completed project, for that purpose and also $50,000 from Public Private Partnership (3P) project; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the same fund in order to provide sufficient budget authority for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is immediately necessary to reimburse for miscellaneous utility relocation expenses at the earliest possible time, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to pay utility relocation costs to various utilities for Capital Improvement projects to be determined.
SECTION 2. That the 2015 Capital Improvement Budget, authorized through Ordinance 0557-2015, is hereby amended as follows to provide sufficient budget authority for the purpose as stated in Section 1 herein:
Fund / Project / Project Name / Current / Change / Amended
704 / 590415-100003 / Economic & Community Development - Schottenstein (Voted Carryover) / $0.00 / $69,864.00 / $69,864.00 (to match cash)
704 / 590415-100003 / Economic & Community Development - Schottenstein (Voted Carryover) / $69,864.00 / ($69,864.00) / $0.00
704 / 590415-100012 / Public Private Partnership (3P) Projects (Voted Carryover) / $2,452,867.00 / ($50,000.00) / $2,402,867.00
704 / 590415-100016 / DOD Miscellaneous Utility Relocation (Voted Carryover) / $0.00 / $119,864.00 / $119,864.00
SECTION 3. That the City Auditor is hereby authorized to transfer and appropriate said funds in the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
TRANSFER FROM:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590415-100003 / Economic & Community Development - Schottenstein / 06-6600 / 741503 / $69,863.79
704 / 590415-100012 / Public Private Partnership (3P) Projects / 06-6600 / 741512 / $50,000.00
TRANSFER TO:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590415-100016 / DOD Miscellaneous Utility Relocation / 06-6600 / 744516 / $119,863.79
SECTION 4. That for the purpose of paying the cost of utility relocation expenses the sum of $119,873.79 or so much thereof as may be needed, is hereby authorized to be expended for the Division of Design and Construction as follows Dept./Div. 59-12:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590415-100016 / DOD Miscellaneous Utility Relocation / 06-6631 / 744516 / $119,863.79
SECTION 5. City Council recognizes that this ordinance does not identify the utilities to whom the reimbursements will be awarded and understands that its passage will give the Director of Public Service the final decision in determination for such reimbursements. This Council is satisfied it is in the best interests of the City to delegate this reimbursement decision.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.