Explanation
BACKGROUND: This ordinance is for the option to purchase Longitudinal Channelizers and related items necessary for installation by Traffic Management, Department of Public Service as the primary purchasing agency. Longitudinal channelizers is a traffic separation system alerting and guiding traffic around an obstacle or to direct traffic in a certain direction. The term of the proposed option contract is through December 31, 2017. The Purchasing Office opened formal bids on March 5, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of the Columbus City Code Chapter 329 (SA005765). Eighty-Three (83) bids were solicited (MBR: 3, F1: 3); One (1) bid received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and only bidder as follows:
Qwick Kurb, Inc. CC# 593340636 Expires 2/24/2017, All items 1 through 27; $1.00
Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency to maintain a source of supplies for street traffic control devices as the current contract expired March 31, 2015 and it is essential in continuing to provide safer streets.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) option contract for the purchase of Longitudinal Channelizers and related items necessary for installation with Qwick Kurb, Inc. to authorize the expenditure of one dollar to establish the contract, and to declare an emergency. ($1.00)
Body
WHEREAS, there is a need to purchase Longitudinal Channelizers and related items for installation and use in providing traffic control and safer streets; and
WHEREAS, the Purchasing Office advertised and solicited formal bids due on March 5, 2015 and only one (1) bid was received and deemed the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure longitudinal channelizers are available for installation in controling traffic and providing safer streets as they provide assistance to motorists in navigating difficult traffic situations and to discourage motorists from making dangerous and sometimes illegal traffic movements; and because the prior contract expired 3/31/15, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management, Purchasing Office, in that it is immediately necessary to enter into a contract for the option to purchase Longitudinal Channelizers and related items for installation to provide safer streets, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Longitudinal Channelizers and related items for installation in accordance with solicitation no. SA005765 for a term effect from the date of executiion expiring December 31, 2017, with the option to extend for one (1) additional year if mutually agreed, as follows:
Qwick Kurb, Inc., Award for all items 1 through 27, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level: 45-01, Fund 10, OCA: 450047, Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed approrated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.