Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to establish an annual agreement with Information Builders, Inc., to purchase software maintenance and support. The original three-year agreement (EL013089) was authorized by ordinance 0768-2012, passed June 25, 2012. The third and final year of that agreement was authorized by ordinance 1409-2014, passed July 14, 2014, through purchase order EL016118. This ordinance will authorize a new annual agreement, providing software maintenance and support services for the period July 1, 2015 through June 30, 2016, at a cost of $51,573.16.
This ordinance will also authorize the Director of the Department of Technology to modify the term of a professional services agreement with Information Builders. The original agreement (EL013598) was authorized by ordinance 1491-2012, passed September 10, 2012, to implement a business intelligence solution for the Department of Public Utilities. That agreement was subsequently modified by authority of ordinance 2653-2013, passed December 16, 2013, through purchase order EL015192. This modification will extend the term of the agreement for another year through June 30, 2016, and authorize the expenditure of any unspent balance on purchase order EL015192 ($81,595.00 as of March 10, 2015).
1. Amount of additional funds to be expended: $0.00
Original contract amount: $190,200.00
Amount of original contract and 2 modifications: $767,320.00
2. Reason additional goods/services could not be foreseen:
Unforeseen delays in the project require this term extension.
3. Reason other procurement processes are not used:
It is not feasible to bid for an alternate service since Information Builders is the sole supplier of services for its software solutions.
4. How cost of modification was determined:
No additional funds are required to complete the upgrade project.
Information Builders is the sole supplier of software licensing, maintenance and support, training and other services for its family of business intelligence products. So this ordinance is submitted in accordance with the provisions of sole source procurement of City of Columbus Code, Chapter 329.
FISCAL IMPACT:
In 2013 and 2014, the Department of Technology legislated $146,905.37 and $43,733.10 respectively with Information Builders, Inc The cost for the 2015 purchase of software maintenance and support services is $51,573.16. Funds are budgeted and available in the Department of Technology, Information Services Division, Internal Service Fund.
CONTRACT COMPLIANCE:
Vendor: Information Builders, Inc. C.C# : 13-2807185 Expiration Date: 11/01/2015
Title
To authorize the Director of the Department of Technology to establish a new annual agreement with Information Builders, Inc. for the purchase software maintenance and support services; to modify the term of an existing professional services agreement with Information Builders, Inc. in accordance with the sole source provisions in the Columbus City Code; and to authorize the expenditure of $51,573.16 from the Department of Technology, Information Services Division, Internal Service Fund. ($51,573.16)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to establish a new annual agreement with Information Builders, Inc. to purchase software maintenance and support services for the period July 1, 2015 through June 20, 2016 at a cost of $51, 573.16; and
WHEREAS, this ordinance will also authorize the Director of the Department of Technology to modify the term of an existing professional services agreement with Information Builders, Inc. to extend the term of the agreement for another year through June 30, 2016, and authorize the expenditure of any unspent balance on purchase order EL015192 ($81,595.00 as of March 10, 2015); and
WHEREAS, Information Builders, Inc. is the sole supplier of software licensing, maintenance and support, training and other services for its family of business intelligence products so this ordinance is being submitted in accordance with the provisions of sole source procurement of City of Columbus Code, Chapter 329; and
WHEREAS, it is necessary for the Director of the Department of Technology to establish an annual agreement with Information Builders, Inc. to purchase software maintenance and support services and to also modify the term of a professional services agreement with Information Builders, Inc., thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, be and is hereby authorized to establish an annual agreement with Information Builders, Inc., to purchase software maintenance and support services for the period July 1, 2015 through June 30, 2016, at a cost of $51,573.16.
SECTION 2: This ordinance will also authorize the Director of the Department of Technology to modify the term of an existing professional services agreement with Information Builders, Inc. to extend the term of the agreement for another year through June 30, 2016, and authorize the expenditure of any unspent balance on purchase order EL015192 ($81,595.00 as of March 10, 2015).
SECTION 3: That the expenditure of $51,573.16 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Internal Services Fund, is hereby authorized as follows:
Dept./Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202|Obj. Level 1: 03 |Obj. Level 3: 3369|Amount: $51,573.16|
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: Information Builders, Inc. is the sole supplier of software licensing, maintenance and support, training and other services for its family of business intelligence products so this ordinance is submitted in accordance with the provisions of sole source procurement of City of Columbus Code, Chapter 329.
SECTION 7: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.