Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts with the companies listed below for water meters and appurtenances.
The Division of Water would like to establish Blanket Purchase Orders, based on these contracts, to purchase water meters and appurtenances in the amount of $1,092,000.00. These items are needed for new customer installations and maintenance of existing meters.
Vendor C.C.# / Expiration MBE/FEB UTC # Amount
Badger Meter, Inc. 39-0143280 - 10/15/15 MAJ FL006169 $330,000.00
Metron-Farnier LLC 84-1328980 - 1/14/16 MAJ FL006174 $252,000.00
Ferguson Enterprises 54-1211771 - 2/2/17 MAJ FL006168 $471,000.00
Master Meter, Inc. 75-1739575 - 8/7/16 MAJ FL006175 $ 39,000.00
$1,092,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these vendors.
2. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as the meters would not be received until July via 30-day Ordinance, and current supplies are almost depleted.
3. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders with various vendors for water meters and appurtenances based on existing Universal Term Contracts, for the Division of Water, to authorize a transfer and expenditure up to $1,092,000.00 within the Water Build America Bonds Fund, to amend the 2015 Capital Improvements Budget; and to declare an emergency. ($1,092,000.00)
Body
WHEREAS, the Division of Water needs to purchase water meters and appurtenances for new customer installations and for maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office has established Universal Term Contracts with Badger Meter, Inc., Metron-Farnier LLC, Ferguson Enterprises, Inc. and Master Meter, Inc. for these items; and
WHEREAS, the Department of Public Utilities would like to establish blanket Purchase Orders based on these Universal Term Contracts; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and expend funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to establish Blanket Purchase Orders for water meters and appurtenances based on established Universal Term Contracts with Badger Meter, Inc., Metron-Farnier LLC, Ferguson Enterprises, Inc., and Master Meter, Inc.; in an emergency manner as current meter supplies are almost depleted; for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders for water meters and appurtenances from established Universal Term Contracts with Badger Meter, Inc., Metron-Farnier LLC, Ferguson Enterprises, Inc., and Master Meter, Inc. in an amount up to $1,092,000.00, for the Division of Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,092,000.00 within the Division of Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6670, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | -$1,092,000
609 | 690394-100000 (carryover) | Water Meter Renewal | 609394 | +$1,092,000
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
609 | 690370-100000 (carryover) | Upground Reservoir | $1,740,111 | $648,111 | -$1,092,000
609 | 690394-100000 (carryover) | Water Meter Renewal | $0 | $1,092,000 | +$1,092,000
SECTION 4. That an expenditure up to $1,092,000.00 is hereby authorized for the purchase of water meters and appurtenances within the Water Build America Bonds Fund, Fund No. 609, Dept.-Div. 60-09, Project No. 690394-100000 (carryover), Object Level Three 6670, OCA 609394.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.