Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to continue agreements with DLT Solutions, LLC, for Red Hat Linux software maintenance and support. The original agreements (EE012343 and EE013183) were established February 19, 2013 and August 9, 2013, in award of solicitations SO042353 and SO043964. These agreements provided for software maintenance and support for a number of different software licenses with different periods of performance, but all with a June 30, 2014 end date. Both of those agreements included options to renew for two additional one year terms, by mutual agreement, at the same pricing and with approval of proper City authorities. This ordinance will authorize the 3rd option to renew, providing service for the period July 1, 2015 to June 30, 2016, at a cost of $35,182.95.
FISCAL IMPACT:
In 2013 and 2014, $26,398.42 and $35,900.04 was expended with DLT Solutions, LLC for the purchase of software maintenance and support for a number of different software licenses. The 2015 total cost of this ordinance is $35,182.95 bringing the aggregate contract total amount to $97,481.41. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, internal service fund.
CONTRACT COMPLIANCE:
Vendor Name: DLT Solutions, Inc. CC #: 54 - 1599882 Expiration Date: 08/06/2015
Title
To authorize the Director of the Department of Technology to continue agreements with DLT Solutions, LLC for Red Hat Linux software maintenance and support; to authorize the expenditure of $35,182.95 from the Department of Technology, Information Services Division, internal services fund. ($35,182.95)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to continue agreements with DLT Solutions, LLC for Red Hat Linux software maintenance and support; and
WHEREAS, the original agreements (EE012343 and EE013183) were established February 19, 2013 and August 9, 2013, in award of solicitations SO042353 and SO043964. These agreements provided for software maintenance and support for a number of different software licenses with different periods of performance, but all with a June 30, 2014 end date; and
WHEREAS, both of those agreements included options to renew for two additional one year terms, by mutual agreement, at the same pricing and with approval of proper City authorities;and
WHEREAS, this ordinance will authorize the third options to renew, providing service for the period July 1, 2015 to June 30, 2016, at a cost of $35,182.95; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to continue agreements with DLT Solutions, LLC for Red Hat Linux software maintenance and support to ensure continued vendor support for upgraded software, for the further preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, be and is hereby authorized to continue agreements with DLT Solutions, LLC, for Red Hat Linux software maintenance and support. This ordinance will authorize the 3rd option to renew, providing service for the period July 1, 2015 to June 30, 2016, at a cost of $35,182.95.
SECTION 2: That the expenditure of $35,182.95 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.: 47-02| Fund: 514| Subfund: 001|OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $35,182.95 |
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.