Explanation
BACKGROUND: This ordinance is to authorize the Finance & Management Director to establish a new option contract with Time Warner Cable for various communication services. The current contract with TWC has only two years remaining with no extensions available. However, pricing is more favorable over a three (3) year term or more, thereby requiring a new contract to be established for purchases of business class cable television services, business class phone services and business class data services.
Given the complexity of the City's systems and services needed, as well as the embedded nature of their services it isn’t practical to do a competitive bid at this time; therefore, waiver legislation is being submitted. At this time and for the immediate future, the Department of Technology and the Purchasing Office consider Time Warner Cable to be the only feasible provider of the services. Pricing and contract terms will be negotiated.
Emergency action is requested to ensure uninterrupted communications for all City agencies.
Time Warner Cable CC# 13-3666692 (Expires 02/14/16)
Total Estimated Annual Expenditure: $150,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase business class cable television services, business class phone services, and business class data services; to authorize the expenditure of one (1) dollar to establish the contract from the General Fund; to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes; to enter into a new three year term contract so the City will receive the ...
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