Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into agreement with and provide funding to the Ohio Department of Transportation (ODOT) to perform the construction of ODOT's FRA-US23-12.24, PID 86661 construction project.
Ordinance 1790-2014 authorized the Director of Public Service to grant consent and propose cooperation with the Ohio Department of Transportation (ODOT) for this project and noted that future legislation requesting funds would be forthcoming.
The Ohio Department of Transportation shall be advertising for construction services and hold the construction contract. ODOT estimates construction to begin in the summer of 2015 and conclude in the autumn of 2015.
The scope of work includes paving on US23 from SLM 0.00 to SLM 3.26 (Summit Street) and from SLM 12.24 to SLM 15.34 (Fourth Street). The project will reduce the road from three to two lanes to allow for a bike lane and still maintain parking.
2. FISCAL IMPACT
The estimated construction cost of the project is $6.8 million with the City's share being $3,087,866.00. Funds in the amount of $3,087,866 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service.
If, after the department opens the bids, the bid comes in higher than estimated, ODOT will notify the city if it needs additional funds. If the project does require additional funds, the director shall seek council approval for additional funds at that time.
An amendment to the 2015 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
3. EMERGENCY DESIGNATION
The department requests emergency designation in order to meet ODOT's construction schedule.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to allow the Director of Public Service to enter into agreement with the Ohio Department of Transportation for the US 23 urban paving project; to authorize the expenditure of $3,087,866 from the Streets and Highways Bond Fund; and to declare an emergency. ($3,087,866.00)
Body
WHEREAS, the city has partnered with the Ohio Department of Transportation in order to construct improvements on US 23 as part of ODOT' FRA-US23-12.24, PID 86661 project; and
WHEREAS, the Ohio Department of Transportation shall be advertising for construction services and holding the construction contract; and
WHEREAS, it is necessary to enter into agreement and provide this funding to ODOT; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is immediately necessary to provide funding at the earliest possible time to ODOT to maintain the project schedule thereby preserving the public health, peace, property, safety and welfare; now, therefore; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
704 / 440005-100000 / UIRF - Urban Infrastructure Recovery Fund (Voted Carryover) / $4,564,912 / ($2,000,000) / $2,564,912
704 / 530058-100005 / NCR - TBD (Voted Carryover) / $3,559,474 / ($1,048,200) / $2,511,274
704 / 540002-100010 / Bikeway Development - Bike Hitches/Racks (Voted Carryover) / $60,642 / ($39,666) / $20,976
704 / 530282-100107 Resurfacing - Urban Paving - FRA US 23-10-.510 (PID 86661) (Voted Carryover) / $0.00 / $3,087,866 / $3,087,866
704 / 440005-100000 / UIRF - Urban Infrastructure Recovery Fund (Voted 2013) / $3,451,813 / $2,000,000 / $5,451,813
704 / 530058-100005 / NCR - TBD (Voted 2013) / $2,500,000 / $1,048,200 / $3,548,200
704 / 530282-100107 / Resurfacing - Urban Paving - FRA US 23-10-.510 (PID 86661) (Voted 2013) / $2,400,000 / ($2,400,000) / $0
704 / 530282-100051 Resurfacing - Resurfacing Projects (Voted 2013) / $6,308,927 / ($648,200) / $5,660,727
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways Bond Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / UIRF - Urban Infrastructure Recovery Fund / 06-6600 / 590050 / $2,000,000.00
704 / 530058-100005 / NCR - TBD / 06-6600 / 745805 / $1,048,200.00
704 / 540002-100010 / Bikeway Development - Bike Hitches/Racks / 06-6600 / 720210 / $39,666.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282 - 100107 Resurfacing - Urban Paving - FRA US 23-10-.510 (PID 86661) / 06-6600 / 748217 / $3,087,866
SECTION 3. That the Director of Public Service is authorized to enter into agreement with the Ohio Department of Transportation and provide funding in the amount of $3,087,866.00 in order to construct improvements on US 23 as part of FRA-US23-12.24, PID 86661 project.
SECTION 4. That for the purpose of providing the local match to ODOT for this project, the sum of $3,087,866.00 or so much thereof as may be needed, is hereby authorized to be expended from the Public Service Streets and Highways Bond Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282 - 100107 Resurfacing - Urban Paving - FRA US 23-10-.510 (PID 86661) / 06-6631 / 748217 / $3,087,866
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.