Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to expend monies in the amount of $215,000 for the purchase of eighty ( 80 ) new digital capable radios and accessories for Code Enforcement personnel. The Department of Development needs to purchase new digital capable radios and accessories to replace old analog radios. The Purchasing Office has established a universal term contract (UTC), Fl006116, for these items with Motorola Solutions, Inc. This ordinance requests to expend monies for the purchase of new digital capable radios, related accessories, and replacement batteries. These radios will be used by Code Enforcement Officers, Solid Waste Inspectors, and the Environmental Blight Abatement unit.
CONTRACT COMPLIANCE: The contract compliance number for Motorola Solutions, Inc. is 361115800 and expires 1-24-16.
FISCAL IMPACT: Funding for this purchase is budgeted and available within the Housing Preservation Bond Fund.
EMERGENCY DESIGNATION: Emergency action is requested to make these radios available to the Code Enforcement Division as soon as practical to meet the 2015 anticipated needs.
Title
To authorize the Director of the Department of Development to establish a purchase order with Motorola Solutions, Inc under the terms of an existing Universal Term Contract for the purchase of eighty ( 80 ) digital capable radios and accessories for Code Enforcement personnel; to authorize the expenditure of $215,000 from the Housing Preservation Bond Fund; and to declare an emergency. ($215,000.00)
Body
WHEREAS, the Department of Development is in need of digital capable radios, related accessories and replacement batteries for the Code Enforcement Division; and
WHEREAS, funding is available for this purchase within the Housing Preservation Bond Fund; and
WHEREAS, it is necessary to establish a purchase order with Motorola Solutions, Inc. under the terms of an existing Universal Term Contract for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Development Department, Division of Code Enforcement, and that it is immediately necessary to make digital capable radios, related accessories and replacement batteries available for Code Enforcement Division Personnel as soon as practical to meet the 2015 anticipated needs; all for the immediate preservation of public health, safety, and welfare; now therefore ,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and hereby authorized to establish a purchase order with Motorola Solutions, Inc. per the terms and conditions of an existing Universal Term Contract, for the purchase of eighty (80) digital capable radios and accessories for the Division of Code Enforcement.
SECTION 2. That for the purpose of paying the cost associated with Section 1, the sum of up to $215,000 or so much thereof as may be needed, is hereby authorized to be expended from the Housing Preservation Bond Fund, Fund 782, Project 782006-100000, Code Enforcement-Digital Radios, Object Level One 06, Object Level Three 6652, OCA 782006.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.