Explanation
BACKGROUND: This ordinance authorizes the option to purchase Automobiles and Police Pursuit Vehicles for the City of Columbus. Automobiles are used by various City agencies. The contract will allow the City to purchase any automobile, crossover or SUV manufactured by Ford. The majority of vehicles to be purchased from this contract are likely to be the Ford Focus, Fusion, Taurus, Escape, Explorer and the Ford Police Interceptor.
The term of the proposed option contracts will be through June 30, 2018 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA005761. The Purchasing Office opened formal bids on March 5, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 (Solicitation No. SA005761). Forty-two (42) bids were solicited (MAJ: 40, MBR: 2) Four (4) bids were received (MAJ: 4). The specifications asked the bidders to provide a dollar amount over triple net dealer invoicing.
The Purchasing Office is recommending award of two contracts to the lowest responsive, responsible and best bidders:
Byers Ford, LLC, contract compliance 31-4139630 expiration 12/17/2015
Statewide Ford Lincoln, Inc., contract compliance 34-1748921, expiration 09-02-2016
Total Estimated Annual Expenditure: $2,500,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, the 2015 model year build-out dates may pass and the City could pay more money for 2016 model year automobiles.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The city agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Direc...
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