Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a contract with IMS Infrastructure Management Services relative to the Resurfacing - Pavement and Asset Management project.
The scope of services for this project includes surveying the condition of all city streets using a Road Surface Tester (RST) and the collection of right-of-way asset information. The Department of Public Service utilizes the data compiled by IMS to prioritize streets for resurfacing and maintenance projects, and scheduling repair and replacement of signs, wheelchair ramps, curbs, and other facilities.
This modification would provide funding for testing of the city’s entire arterial street network.
Original contract amount $500,000.00 (Ordinance 1165-2007, EL007889)
Modification number 1 $75,000.00 (Ordinance 0970-2010, EL010731)
Modification number 2 $256,678.00 (Ordinance 0812-2013, EL014300)
Modification number 3 $312,806.00
Total contact amount, including this modification: $1,144,484.00
Ordinance 1165-2007 authorized the contract for IMS as a sole source vendor in that the asset management database utilized is proprietary. Only IMS can duplicate the information in the database and the equipment they own and operate to collect the data is highly specialized and serves to populate only this database. It would be uneconomical for the city to consider purchasing this type of equipment and collecting data necessary for input into the system.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against IMS Infrastructure Management Services.
2. CONTRACT COMPLIANCE
The contract compliance number for IMS Infrastructure Management Service is 20-0843083 and expires on 4/15/17.
3. FISCAL IMPACT
Funds in the amount of $312,806.00 are available for this project in the Streets and Highways Bonds Fund within the Department of Public Service
4. EME...
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