Explanation
1. BACKGROUND
The Division of Traffic Management utilizes various aerial trucks for their operations for traffic signal maintenance and repair. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle.
The Purchasing Office opened formal bids on February 5th, 2015 for the purchase of one (1) 36' aerial truck and two (2) 29' aerial trucks. The office received three bids; however the office took exception to the specifications by all three bidders. Therefore, a bid waiver will be necessary to award the contract. After review of the bid, the Department of Public Service recommends award as follows:
Altec Industries, Inc. (63-0362926): Line Items 1A, 2A and 3.
Altec Industries, Inc. was the only bidder for line item 1A and the low bidder for line item 2A. The department will not award bids for items 1 and 2. It has been determined that it is in the best interest of the Division of Traffic Management to purchase units that are diesel/electric powered. Line item 3 is training for the vehicles.
This ordinance is requesting waiver of the competitive bidding requirements in accordance with the relevant sections of chapter 329 of Columbus City Code.
2. FISCAL IMPACT
City Council previously approved the expense of $462,996.00 through Ordinance 2273-2013, Auditor's Certificate AC035653.
3. EMERGENCY DESIGNATION
The department requests emergency designation for this piece of legislation so as to ensure it can receive the trucks as soon as possible.
Title
To authorize the Finance and Management Director to enter into contract with Altec Industries for the purchase of aerial trucks and training; to waive the competitive bidding requirements of Columbus City Code; to authorize the expenditure of $462,996.00 from the Streets and Highways Bond Fund, and to declare an emergency.
Body
WHEREAS, the Division of Traffic Management utilizes various aerial trucks for their operations for traffic signal maintenance and repair; and
WHEREAS, the Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle; and
WHEREAS, the Purchasing Office opened formal bids on February 5th, 2015 for the purchase of one (1) 36' aerial truck and two (2) 29' aerial trucks; and
WHEREAS, three bids were received; however exceptions were taken to the specifications by all three bidders; and
WHEREAS, due to none of the vendors meeting product specifications, it is in the best interest of the city and the Department of Public Service to waive the competitive bidding requirements of Chapter 329 of City Code; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to purchase said aerial trucks for the preservation of the public health, peace, property, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into one-time agreements as follows for equipment and training:
Altec Industries Inc.
SA005706/BI00530
$462,996.00
- One (1) 36' Aerial Truck Electric Diesel Hybrid
- Two (2) 29' Aerial Trucks Electric Diesel Hybrid
SECTION 2. That this Council finds it in the best interests of the City to waive the relevant competitive bidding provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That the expenditure of $462,996.00 or so much thereof as may be necessary is hereby authorized to be expended from the Streets and Highways Bonds Fund, No. 704, Dept. /Div. 59-11 as was previously approved by City Council through Ordinance 2273-2013, Auditor's Certificate AC035653.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.