Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes flatbed trucks for the deployment of both refuse and recycling containers. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. The city will establish one-time contracts for the purchase of two (2) 16ft flatbed trucks with Compressed Natural Gas (CNG). The terms of the proposed contracts are from the date of execution by the city up to and including the manufacturer's build out date. The city will secure two (2) F450 cab and chasses through the utilization of the light duty truck universal term contract.
The Purchasing Office opened formal bids on January 8, 2015 for the up-fitting of flatbed bodies with accessories and the installaltion of the CNG kits onto the F450 cab and chasses. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005696). Only one bid was received per line item. Due to the vendor not meeting specification for line item 1 and the model year listed for the cab & chasses in the specifications can no longer be purchased, it is in the best interest of the City and the Department of Public Service to waive bid and award contracts as follows:
Line Item #1 - Ace Truck Body, Inc
Line Item #2 - Almared, Inc. (DBA A-1 Alternative Fuel Systems)
The city will secure two (2) F450 cab and chasses through the universal term contract with Byers Ford, FL005473.
The total estimated expenditure for these purchases is $150,000.00
2. CONTRACT COMPLIANCE
Ace Truck Body, Inc # 31-0936828, expires 9/22/2016
Almared, Inc. (DBA A-1 Alternative Fuel Systems) # 77-0284624, expires 12/11/2015
Byers Ford Lincoln Mercury # 31-4139860, expires 12/17/2015
3. FISCAL IMPACT
This expense is budgeted within the 2015 Capital Improvement Budget
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure t...
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