Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a contract modification and to provide funding for year two (2) of a four-year agreement with Debra-Kuempel Inc. for HVAC services for the Division on Infrastructure Management and Traffic Management.
It was determined that buildings occupied by The Department of Public Service, Division of Infrastructure Management and Division of Traffic Management and not covered by Facilities Management require preventative maintenance and regular repair to the HVAC systems. Since the Public Service Department does not have personnel able to fulfill this requirement we solicited the services of a contractor.
On April 16, 2014, The Department of Public Service, Office of Support Service solicited Requests for Proposals for HVAC services for the Division of Infrastructure Management and Division of Traffic Management facilities. The Evaluation Committee reviewed each proposal, scored the proposals and determined that DeBra-Kuempel Inc. had the best overall proposal.
The original contract amount of $80,000.00, approved by ordinance number 1323-2014, passed by Columbus City Council on July 14, 2014, authorized the Director of Public Service to enter into a contract for the purchase of HVAC services with DeBra-Kuempel Inc., with the option to extend the contract up to three (3) additional years. This ordinance seeks approval for the Director of Public Service to extend the contract for year two (2), modify the contract to include additional equipment and authorize the expenditure of $120,000.00 from the Street Construction, Maintenance and Repair Fund for the Division of Infrastructure Management and Division of Traffic Management.
2. CONTRACT COMPLIANCE
The contract compliance number for DeBra-Kuempel Inc. is 311615931 and expires 06/24/2015.
3. FISCAL IMPACT
The ordinance authorizes the budgeted expenditure of $120,000.00 from the Street Construction, Maintenance and Repair Fu...
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