Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for Street Sweeper Parts for the Division of Fleet Management, the primary user. This contract will provide for the purchase of replacement parts for Challenger and Elgin brand Street Sweepers in use throughout the City of Columbus. The term of the proposed option contracts would be approximately two years, expiring June 30, 2017, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 2, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. SA005783). Thirty-two (32) bids were solicited: (M1A-1, F1-2, MBR-0). A total of three (3) bids were received for the Elgin Price List and one bid was received for the Challenger Price List.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Jack Doheny Companies, Inc., MAJ, CC# 38-2026979 expires 05/29/2015, Challenger Price List, $1.00
ODB (Old Dominion Brush), MAJ, CC#54-0715588 expires 11/13/2016, Elgin Price List, $1.00
Total Estimated Annual Expenditure: $50,000, Division of Water, the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Fina...
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