Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with Complete General Construction Co. for the construction of the Bridge Rehabilitation - Fifth Avenue over Scioto River PID 90382 project and to provide payment for construction administration and inspection services. This project is located in the West Olentangy City Planning Area.
The Bridge Rehabilitation - Fifth Avenue over Scioto River PID 90382 work consists of a structure replacement for the existing bridge on Fifth Avenue over the Scioto River and roadway improvements along Fifth Avenue from McKinley Avenue to Dublin Road. The project also includes a shared use path, sidewalk, curbs, curb ramps, signal improvements, lighting, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is May 27, 2015. The Office of Support Services let the project through Vendor Services and Bid Express. Three bids were received on April 7, 2015, (three majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction Co. $8,839,234.70 Columbus, OH Majority
Double Z Construction Co. $9,077,861.05 Columbus, OH Majority
Shelly and Sands, Inc. $9,931,332.55 Columbus, OH Majority
The department awarded the contract to Complete General Construction Co., as the lowest, responsive, responsible and best bidder for their bid of $8,839,234.70. The amount of construction administration and inspection services will be $883,923.47. The total legislated amount is $9,723,158.17.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Co.
Pre-Qualification Status
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Co. is 31-4366382 and expires 10/3/15.
3. FISCAL IMPACT
Grants from the Ohio Department of Transportation in the amount of $2,495,333.70 and from MORPC in the amount of $2,230,917.35 will partially fund construction and inspection services associated with this project. Public Service will contribute a local share amount of $4,439,177.78 from the Streets and Highway Bonds Fund (Fund 704) and Recreation and Parks will contribute a local share amount of $557,729.34 from the Recreation & Parks G.O. Bonds Fund (Fund 702).
4. EMERGENCY DESIGNATION
The department requests emergency action in order for the project to proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2015 Capital Improvements Budget; to appropriate funds within the Streets and Highways Improvement Carryover Fund; to authorize and direct the City Auditor to transfer funds and appropriation within the Streets and Highways Bonds Fund and the Street and Highway Improvement Carryover Fund; to authorize and direct the City Auditor to transfer funds between the Streets and Highway Bonds Fund, the Street and Highway Improvement Carryover Fund, and the Federal-State Highway Engineering Fund; to appropriate funds within the Federal-State Highway Engineering Fund; to authorize and direct the City Auditor to transfer funds and appropriation within the Recreation and Parks G.O. Bonds Fund; to authorize and direct the City Auditor to transfer funds between the Recreation and Parks G.O. Bonds Fund and the Recreation and Parks Grants Fund; to appropriate funds within the Recreation and Parks Grants Fund; to authorize the Director of Public Service to enter into a contract with Complete General Construction Co., for the Bridge Rehabilitation - Fifth Avenue over Scioto River, PID 90382 project; to expend up to $9,723,158.17 from the Federal-State Highway Engineering Fund and the Recreation and Parks Grants Fund for contract and construction administration and inspection services in connection with the Bridge Rehabilitation - Fifth Avenue over Scioto River, PID 90382 project; and to declare an emergency. ($9,723,158.17)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Bridge Rehabilitation - Fifth Avenue over Scioto River PID 90382 project; and
WHEREAS, work on this project consists of replacing the existing bridge on Fifth Avenue over the Scioto River, roadway improvements along Fifth Avenue from McKinley Avenue to Dublin Road, and a shared use path; and
WHEREAS, bids were received on April 7, 2015, and tabulated on April 8, 2015, for the Bridge Rehabilitation - Fifth Avenue over Scioto River PID 90382 project, and a satisfactory bid has been received; and
WHEREAS, Complete General Construction Co. will be awarded the contract for the Bridge Rehabilitation - Fifth Avenue over Scioto River PID 90382 project; and
WHEREAS, it is necessary to enter into contract with Complete General Construction Co.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, grant money will be used to pay for a portion of this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to authorize this contract in order for the project to proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530060-100000 / Neil Ave. Area Improvements (Voted Carryover) / $581,069.00 / ($581,069.00) / $0.00
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $209,898.00 / ($104,898.00) / $105,000.00
704 / 540007-100005 / Columbus Traffic Signal System Phase C (Voted Carryover) / $429,712.00 / ($492,712.00) / $0.00
704 / 530301-100000 / Bridge Rehabilitation (Voted Carryover) / $2,300,905.00 / ($2,300,000.00) / $905.00
704 / 530282-100001 / Resurface Pavement & Asset Mgmt (Voted Carryover) / $350,000.00 / ($30,000.00) / $320,000.00
704 / 530282-100051 / Resurfacing Contracts (Voted Carryover) / $34,178.00 / ($34,178.00) / $0.00
704 / 530282-100052 / Urban Paving - East Broad to County Line (Voted Carryover) / $65,760.00 / ($65,760.00) / $0.00
704 / 530282-100062 / Resurfacing - Zone 3 (Voted Carryover) / $6,992.00 / ($6,992.00) / $0.00
704 / 530282-100063 / Resurfacing - Zone 4 (Voted Carryover) / $5,797.00 / ($5,797.00) / $0.00
704 / 530282-100064 / Resurfacing - Zone 5 (Voted Carryover) / $3,999.00 / ($3,999.00) / $0.00
704 / 530282-100069 / SR 33 - Dublin Road to Spring Street (Voted Carryover) / $1.00 / ($1.00) / $0.00
704 / 530282-100070 / Urban Paving SR317-London-Groveport Rd (Voted Carryover) / $224.00 / ($1.00) / $223.00
704 / 530282-100072 / Preventive Surface Treatments-Crack Seal (Voted Carryover) / $110,572.00 / ($110,572.00) / $0.00
704 / 530282-100073 / Preventive Surface Treatments-Slurry Seal (Voted Carryover) / $44,546.00 / ($44,546.00) / $0.00
704 / 530282-100074 / Hayden Run (Voted Carryover) / $2.00 ($2.00) / $0.00
704 / 530282-100087 / South Linden (Voted Carryover) / $1.00 / ($1.00) / $0.00
704 / 530282-100091 / Downtown (Voted Carryover) / $2.00 / ($2.00) / $0.00
704 / 530282-100092 / Near East (Voted Carryover) / $290.00 / ($290.00) / $0.00
704 / 530282-100093 / Eastmoor - Walnut Ridge (Voted Carryover) / $1.00 / ($1.00) / $0.00
704 / 530282-100094 / Far East (Voted Carryover) / $2,766.00 / ($2,766.00) / $0.00
704 / 530282-100095 / Near South (Voted Carryover) / $3,174.00 / ($3,174.00) / $0.00
704 / 530282-100096 / Far South (Voted Carryover) / $1,145.00 / ($1,132.00) / $13.00
704 / 530282-100097 / Eastland - Brice (Voted Carryover) / $2,321.00 / ($2,321.00) / $0.00
704 / 530282-100099 / Rickenbacker (Voted Carryover) / $1.00 / ($1.00) / $0.00
704 / 530282-100100 / Southeast (Voted Carryover) / $1,004.00 / ($1,004.00) / $0.00
704 / 590105-100011 / Lane Ave Sidewalks (Voted Carryover) / $29,236.00 / ($29,236.00) / $0.00
704 / 590105-100022 / Shanley Drive - Karl to Dresden (Voted Carryover) / $5,375.00 / ($5,375.00) / $0.00
704 / 590105-100032 / Pedestrian Safety-Hague/Valleyview SRTS (Voted Carryover) / $34,119.00 / ($34,119.00) / $0.00
704 / 590105-100074 / Rectangular Rapid Flashing Beacons (Voted Carryover) / $72.00 / ($72.00) / $0.00
704 / 590105-100076 / Sidewalk Design 2 (Voted Carryover) / $19,614.00 / ($18,614.00) / $0.00
704 / 590105-100087 / Pedestrian Safety Commodities (Voted Carryover) / $2,600.00 / ($2,600.00) / $0.00
704 / 590105-100099 / New Freedom Access to Transit (Voted Carryover) / $6,593.00 / ($6,593.00) / $0.00
704 / 590105-100103 / Weinland Park Community Mobility (Voted Carryover) / $2,392.00 / ($2,392.00) / $0.00
704 / 590105-100104 / Sullivant Ave Curb & Westgate Ave Imps (Voted Carryover) / $8,116.00 / ($8,116.00) / $0.00
766 / 530282-100000 / 59-03 Resurfacing (Street and Highway Imp Carryover) / $250,483.00 / $364,919.00 / $615,402.00 (to match cash)
SECTION 2. That the City Auditor be and is hereby authorized to appropriate the sum of $565,234.95 within the Street and Highway Improvement Carryover Fund, Fund 766, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530282-100000 / 59-03 Resurfacing (Street and Highway Imp Carryover) / 06-6600 / 768200 / $565,234.95
SECTION 3.That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, and the Street and Highway Improvement Carryover Fund, No. 766, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530060-100000 / Neil Ave. Area Improvements (Voted Carryover) / 06-6600 / 591260 / $581,068.25
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / 06-6600 / 590046 / $104,897.40
704 / 540007-100005 / Columbus Traffic Signal System Phase C (Voted Carryover) / 06-6600 / 740705 / $492,712.00
704 / 530301-100000 / Bridge Rehabilitation (Voted Carryover) / 06-6600 / 704301 / $2,300,000.00
704 / 530282-100001 / Resurface Pavement & Asset Mgmt (Voted Carryover) / 06-6600 / 742001 / $30,000.00
704 / 530282-100051 / Resurfacing Contracts (Voted Carryover) / 06-6600 / 748251 / $34,177.25
704 / 530282-100052 / Urban Paving - East Broad to County Line (Voted Carryover) / 06-6600 / 748252 / $65,760.00
704 / 530282-100062 / Resurfacing - Zone 3 (Voted Carryover) / 06-6600 / 748262 / $6,991.58
704 / 530282-100063 / Resurfacing - Zone 4 (Voted Carryover) / 06-6600 / 748263 / $5,796.24
704 / 530282-100064 / Resurfacing - Zone 5 (Voted Carryover) / 06-6600 / 748264 / $3,998.65
704 / 530282-100069 / SR 33 - Dublin Road to Spring Street (Voted Carryover) / 06-6600 / 748569 / $0.56
704 / 530282-100070 / Urban Paving SR317-London-Groveport Rd (Voted Carryover) / 06-6600 / 728270 / $0.67
704 / 530282-100072 / Preventive Surface Treatments-Crack Seal (Voted Carryover) / 06-6600 / 748272 / $110,571.49
704 / 530282-100073 / Preventive Surface Treatments-Slurry Seal (Voted Carryover) / 06-6600 / 748273 / $44,545.02
704 / 530282-100074 / Hayden Run (Voted Carryover) / 06-6600 / 748274 / $1.19
704 / 530282-100087 / South Linden (Voted Carryover) / 06-6600 / 748287 / $0.05
704 / 530282-100091 / Downtown (Voted Carryover) / 06-6600 / 748291 / $1.11
704 / 530282-100092 / Near East (Voted Carryover) / 06-6600 / 748292 / $289.14
704 / 530282-100093 / Eastmoor - Walnut Ridge (Voted Carryover) / 6-6600 / 748293 / $0.81
704 / 530282-100094 / Far East (Voted Carryover) / 06-6600 / 748294 / $2,765.66
704 / 530282-100095 / Near South (Voted Carryover) / 06-6600 / 748295 / $3,173.14
704 / 530282-100096 / Far South (Voted Carryover) / 06-6600 / 748296 / $1,131.94
704 / 530282-100097 / Eastland - Brice (Voted Carryover) / 06-6600 / 748297 / $2,320.72
704 / 530282-100099 / Rickenbacker (Voted Carryover) / 06-6600 / 748299 / $0.95
704 / 530282-100100 / Southeast (Voted Carryover) / 06-6600 / 782100 / $1,003.83
704 / 590105-100011 / Lane Ave Sidewalks (Voted Carryover) / 06-6600 / 740511 / $29,235.79
704 / 590105-100022 / Shanley Drive - Karl to Dresden (Voted Carryover) / 06-6600 / 710522 / $5,374.57
704 / 590105-100032 / Pedestrian Safety-Hague/Valleyview SRTS (Voted Carryover) / 06-6600 / 720532 / $34,119.00
704 / 590105-100074 / Rectangular Rapid Flashing Beacons (Voted Carryover) / 06-6600 / 750574 / $72.00
704 / 590105-100076 / Sidewalk Design 2 (Voted Carryover) / 06-6600 / 720576 / $18,613.82
704 / 590105-100087 / Pedestrian Safety Commodities (Voted Carryover) / 06-6600 / 750587 / $2,600.00
704 / 590105-100099 / New Freedom Access to Transit (Voted Carryover) / 06-6600 / 741599 / $6,593.00
704 / 590105-100103 / Weinland Park Community Mobility (Voted Carryover) / 06-6600 / 741513 / $2,391.26
704 / 590105-100104 / Sullivant Ave Curb & Westgate Ave Imps (Voted Carryover) / 06-6600 / 741514 / $8,115.15
766 / 530282-100000 / Resurfacing (Street and Highway Imp Carryover) / 06-6600 / 768200 / $540,855.54
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-160771 / Bridge Rehabilitation - Fifth Avenue over Scioto River / 10-5501 / 740171 / $3,898,322.24
766 / 530282-100000 / Resurfacing / 10-5501 / 768200 / $540,855.54
SECTION 4. That the City Auditor be and is hereby authorized and directed to transfer funds between the Streets and Highways Bond Fund, No. 704, the Street and Highway Improvement Carryover Fund, No. 766, and the Fed-State Highway Engineering Fund, No. 765, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-160771 / Bridge Rehabilitation - Fifth Avenue over Scioto River / 10-5501 / 740171 / $3,898,322.24
766 / 530282-100000 / Resurfacing / 10-5501 / 590048 / $540,855.54
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591311-100000 / Fifth Avenue over Scioto PID 90382 / 80-0886 / 740171 / $4,439,177.78
SECTION 5. The City Auditor be and is hereby authorized to appropriate a sum of $8,637,908.75 within Fund 765, the Fed-State Highway Engineering Fund, Dept-Div. 59-12, Division of Design and Construction as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591311-100000 / Fifth Avenue over Scioto PID 90382 / 06-6600 / 591311 / $8,637,908.75
SECTION 6. That the City Auditor be and is hereby authorized and directed to transfer cash and appropriation within the Department of Recreation and Parks G.O. Bonds Fund, Fund 702 as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
702 / 510316-100022 / Greenways - Scioto, River's Edge to Fifth Ave. / 06-6600 / 731622 / $557,729.34
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
702 / 510316-100022 / Greenways - Scioto, River's Edge to Fifth Ave. / 10-5501 / 731622 / $557,729.34
SECTION 7. That the City Auditor be and is hereby authorized to transfer funds between the Recreation and Parks G.O. Bonds Fund, Fund 702, and the Recreation and Parks Grants Fund, No. 283, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
702 / 510316-100022 / Greenways - Scioto, River's Edge to Fifth Ave. / 10-5501 / 731622 / $557,729.34
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
283 / 591311-100000 / R&P 5th Ave over Scioto PID 90382 / 80-0886 / 511512 / $557,729.34
SECTION 8. The City Auditor be and is hereby authorized to appropriate a sum of $1,085,249.42 within Fund 283, Recreation and Parks Grants Fund, Dept-Div. 51-01, Fifth Ave/Scioto PID 90382, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
283 / 591311-100000 / R&P 5th Ave over Scioto PID 90382 / 06-6600 / 511512 / $1,085,249.42
SECTION 9. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Co., 1221 East Fifth Avenue, Columbus, Ohio, 43219, and to expend up to $9,723,158.17 or so much thereof as may be needed, for the purpose of paying the cost of the Bridge Rehabilitation - Fifth Avenue over Scioto River, PID 90382 project construction and inspection costs for the Division of Design and Construction, Dept.-Div. 59-12, from the Federal-State Highway Engineering Fund, No. 765, and the Recreation and Parks Grants Fund, No. 283, as follows:
Contract ($8,839,234.70)
Fund Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591311-100000 / Fifth Avenue over Scioto PID 90382 / 06-6631 / 591311 / $7,852,644.32
283 / 591311-100000 / R&P 5th Ave over Scioto PID 90382 / 06-6631 / 511512 / $986,590.38
Inspection ($883,923.47)
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591311-100000 / Fifth Avenue over Scioto PID 90382 / 06-6687 / 591311 / $785,264.43
283 / 591311-100000 / R&P 5th Ave over Scioto PID 90382 / 06-6687 / 511512 / $98,659.04
SECTION 10. That the funds necessary to carry out the purpose of this ordinance are hereby deemed
appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding
source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a
project account to the unallocated balance account within the same fund upon receipt of certification by
the Director of the Department administering said project that the project has been completed and the
monies are no longer required for said project.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,
this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from
and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves
nor vetoes the same.