Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to modify and extend the original contract EL014454 with Columbus Towing and Recovery LLC in the amount of $1,710,000.00 to provide towing services as needed for the Division of Police. The scope of services outlined in the contract include: towing and/or impounding of motor vehicles and watercraft for a period of one year. This will be the second of three renewals for this towing contract.
BID INFORMATION: The original contract with Columbus Towing and Recover LLC was established as a result of competitive bids (SA004772) received on February 7, 2013. After review of all bids received, the Police evaluation committee recommended Pro-Tow as the lowest priced vendor based upon the environmentally preferable purchasing clause. Columbus Towing and Recovery LLC filed a lawsuit for injunctive relief. The parties in the case came up with an agreement that awarded the bid to Columbus Towing and Recovery LLC.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,710,000.00 from the 2015 General Fund Budget for towing services for the Division of Police. Funds are available in the Division's 2015 General Fund Budget. $1,500,000.00 was spent or encumbered in 2014 for this contract. $1,840,000.00 was spent or encumbered in 2013 for this contract.
CONTRACT COMPLIANCE: 03-0590117, expires 04/20/2017
EMERGENCY DESIGNATION: Emergency legislation is necessary in order to continue towing services without interruption.
Title
To authorize the Director of Public Safety to modify and extend the contract for towing services with Columbus Towing and Recovery LLC, for the Division of Police, to authorize the expenditure of $1,710,000.00 from the General Fund, and to declare an emergency. ($1,710,000.00)
Body
WHEREAS, the Public Safety Department, Division of Police needs to modify and extend the contract with Columbus Towing and Recovering LLC for towing services, effective June 1, 2015 until May 31, 2016 as permitted under the terms and conditions of the current contract; and
WHEREAS, Columbus Towing and Recovery LLC shall tow all impounded motor vehicles and watercraft, as well as city vehicles as requested. and
WHEREAS, funds are budgeted in the Division's 2015 General Fund; and
WHEREAS, the original contract for towing services was bid under solicitation SA004772, and
WHEREAS, a Columbus Towing and Recovery LLC was eventually awarded the contract for towing services, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify and extend the original contract with Columbus Towing and Recovery for towing of vehicles from the city streets, thereby preserving the public peace, property, health, safety, and welfare: Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to modify and extend the original contract with Columbus Towing and Recovery LLC for the purpose of towing vehicles from the city streets for the Division of Police.
SECTION 2. That the expenditure of $1,710,000.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEV (01) 03 | OBJECT LEV (03) 3355 | OCA# 330610|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage is the Mayor neither approves or vetoes the same.