Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Decker Construction Company for the construction of the Pedestrian Safety Improvements - Sidewalk Program N.O.V. 2015 project and to provide payment for construction administration and inspection services. The project could include all City Planning Areas.
The Pedestrian Safety Improvements - Sidewalk Program N.O.V. 2015 project consists of the removal and installation of various types of sidewalk, driveway approach, and drive approach curb at various private residence locations within the corporation limits of the City of Columbus on an as-needed basis. The estimated Notice to Proceed date is May 25, 2015. The Office of Support Services let the project through Vendor Services and Bid Express. Five bids were received on March 17, 2015, (five majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Columbus Asphalt Paving, Inc. $402,086.85 Columbus, OH Majority
Decker Construction Co. $402,869.50 Columbus, OH Majority
G&G Cement Contractors, LLC $440,687.50 Columbus, OH Majority
Strawser Paving Co. $476,678.40 Columbus, OH Majority
Shelly and Sands, Inc. $716,688.50 Columbus, OH Majority
The proposal documents contain SP-146 which states "It is the City's intent to fully utilize the available funding provided to its Sidewalk Program within the approved Capital Improvements Budget. Therefore, the City reserves the right to increase or decrease the base bid amount, up to or down to a maximum of $300,000.00. The total amount of the work and other incidentals will not exceed the total amount of the contract (maximum of $300,000.00). In the event that the City does add sidewalks to the original list in order to use the remaining available funds, the contractor shall be bound by all bid specifications and other terms and conditions contained in this contract document. The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $300,000.00), responsive and responsible and best bidder per Columbus City Code Chapter 329."
The contract amount will be $300,000.00. The amount for construction administration and inspection services will be $45,000.00. The total legislated amount shall be $345,000.00.
Local Preference
Pursuant to relevant sections of Columbus City Code Chapter 329, local preference provisions were applicable to this bid. Decker Construction Company agreed to meet the bid price of lowest, responsive, responsible non-local bidder in accordance with said provisions.
Pre-Qualification Status
Decker Construction Company has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There are no proposed subcontractors on this project.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Co.
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Co. is 31-0983557 and expires 12/9/15.
3. FISCAL IMPACT
Funding for this project is available within the Department of Public Service's Street and Highway Improvement Fund, No. 766. Cancellation of unused funds from purchase orders and EA's from previous phases of this project is necessary to provide the needed funds.
4. EMERGENCY DESIGNATION
The department is requesting emergency designation in order to allow this project to begin at the earliest possible time this construction season and to allow the improvements to be available to the public for the highest provision of pedestrian safety.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to execute partial cancellations of existing purchasing documents and to appropriate funds; to authorize the Director of Public Service to enter into contract with Decker Construction Co., and to provide for the payment of construction administration and inspection services in connection with the Pedestrian Safety Improvements - Sidewalk Program N.O.V. 2015 project; to authorize the expenditure of up to $345,000.00 from the Street and Highway Improvements Fund; and to declare an emergency. ($345,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Pedestrian Safety Improvements - Sidewalk Program N.O.V. 2015 project; and
WHEREAS, this project consists of the removal and installation of various types of sidewalk, driveway approach, and drive approach curb at various private residence locations within the corporation limits of the City of Columbus on an as needed basis; and
WHEREAS, this ordinance authorizes the City Auditor to execute cancellations of funds in the amount of $153,673.00 from previous phases of this project for the purpose of funding the current year's work; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, pursuant to relevant sections of Columbus City Code Chapter 329, local preference provisions were applicable to this bid. Decker Construction Company agreed to meet the bid price of lowest, responsive, responsible non-local bidder in accordance with said provisions and will be awarded the contract for the Pedestrian Safety Improvements - Sidewalk Program N.O.V. 2015 project; and.
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service inthat it is immediately necessary to authorize this contract in order to maintain the project schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to execute cancellations of the following documents:
Document Amount
EA010809 $85,986.55
EL015947 $67,686.45
SECTION 2. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
766 / 590105-100089 / Pedestrian Safety Improvements - Sidewalk NOV / $55,000.00 / $27,327.00 / $82,327 (to match cash)
The cancellation of EA010809 for $85,986.55, and the cancellation of EL015947 for $67,686.45 from previous phases of this project:
Fund / Project / Project Name / Current / Change /Amended
766 / 590105-100089 / Pedestrian Safety Improvements - Sidewalk NOV / $191,327.00 / $153,673.00 / $345,000.00
SECTION 3. The sum of $27,327.00 be and is hereby appropriated from the unappropriated balance of the Streets and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / Amount
766 / 590105-100089 / Pedestrian Safety Improvement - Sidewalk NOV / 06-6600 / 710589 / $27,327.00
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Co., 3040 McKinley Avenue, Columbus, Ohio 43204 for the construction of the Pedestrian Safety Improvements - Sidewalk Program N.O.V. 2015 project in the amount of $300,000.00 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $45,000.00.
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of $345,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highway Improvements Fund, No. 766, for the Division of Design and Construction, Dept.-Div. 59-12
Construction: $300,000.00
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590105-100089 / Pedestrian Safety Improvement - Sidewalk N.O.V. / 06-6631 / 710589 / $300,000.00
Inspection: $45,000.00
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590105-100089 / Pedestrian Safety Improvement - Sidewalk N.O.V. / 06-6687 / 710589 / $45,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.