Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the Municipal Court Building Master Plan Phase 1B Renovation.
The Municipal Court Building is currently being designed for multi-phased projects to renovate the entire building. Phase 1A was the replacement of the cooling tower, which is complete. Phase 1B is to replace the exterior windows, re-caulk the precast joints, and to upgrade the main electrical service coming into the building. The project will address several envelope issues such as air infiltration which impacts energy efficiency throughout the building.
Formal bids were solicited and the City received three bids on February 26, 2015 (0 FBE, 0 MBE):
2K General Company $4,585.000.00
Quandel Construction Group, Inc. $4,691,000.00
RW Setterlin Building Co. $5,533,900.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, 2K General Company.
Emergency action is requested to allow for exterior work to be completed prior to winter.
2K General Company Contract Compliance No. 31-1653018, expiration date June 17, 2016.
Fiscal Impact: The cost of this contract is $4,585,000.00. Funding is available in the Construction Management Capital Improvement Fund.
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Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the Municipal Court Building Master Plan Phase 1B Renovation; to authorize the expenditure of $4,585,000.00 from Construction Management Capital Improvement Fund; and to declare an emergency. ($4,585,000.00)
Body
WHEREAS, the Department of Finance and Management, Office of Construction Management desires to enter into a contract for the Municipal Court Building Master plan Phase 1B Renovation; and
WHEREAS, formal bids were solicited and the city received three bids; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with 2K General Company for the Municipal Court Building Master Plan Phase 1B Renovation so that exterior work can be completed during the current construction season thereby preserving the city's public health, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the the Municipal Court Building Master plan Phase 1B Renovation.
SECTION 2. That the expenditure of $4,585,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570043-100025
OCA Code: 734325
Object Level 1: 06
Object Level 3: 6620
Amount: $4,585,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.