Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the purchase of weapons for police recruits from Vance Outdoors, Inc. as a result of competitive bidding. The Division of Police needs to purchase sixty (60) Smith and Wesson M&P full size .40 caliber semi-automatic pistols for the new recruit classes that begins in July and December 2015.
Additional Needs: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the General Fund budget of the Division of Police from Object Level (1) 10 to Object Level (1) 02 in order to purchase these pistols for the recruit classes.
Bid Information: Formal Bid # SA005821 was opened on April 16, 2015. Three responses were received as follows:
Vance Outdoors $21,870.00
Standard Law $22,155.00
G & R Tactical $23,160.00
All three bidders are majority business entities.
Based on the lowest, most responsive and best bid received, the Division of Police recommends that a contract be awarded to Vance Outdoors, Inc
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 542072038, expires 12/13/2015.
EMERGENCY DESIGNATION: Emergency legislation is requested to provide these pistols to recruits that are expected to start in July and December 2015.
FISCAL IMPACT: This ordinance authorizes the purchase of sixty (60) Smith and Wesson M&P full size automatic pistols from Vance Outdoors, Inc. in the amount of $21,870.00 from the General Fund for the Division of Police. Funds were budgeted in Object Level (1) 10 of the Division's 2015 General Fund Budget. In 2014, $12,670.00 was spent for the purchase of pistols. In 2013, $24,724.80 was spent for the purchase of pistols.
Title
To authorize the transfer of funds within the General Fund Budget for the Division of Police, to authorize and direct the Director of Finance and Management to enter into a contract with Vance Outdoors, Inc. for the purchase of sixty (60) semi-automatic pistols for the Division of Police, to authorize the expenditure of $21,870.00 from the General Fund, and to declare an emergency. ($21,870.00)
Body
WHEREAS, a formal bid opening was held on April 16, 2015 for the purchase of semi-automatic pistols; and
WHEREAS, the Division of Police, Department of Public Safety needs to enter into a contract for the purchase of semi-automatic pistols for its recruit class; and
WHEREAS, Vance Outdoors, Inc. was the lowest, most responsive, and best bid received; and
WHEREAS, funds need to be transferred within the Division of Police's General Fund Budget; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these semi-automatic pistols for police recruits for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Vance Outdoors, Inc. for the purchase of sixty (60) semi-automatic pistols for the Division of Police, Department of Public Safety, based on the above vendor's bid being the lowest and best bid received.
SECTION 2.That funds in the Division of Police's General Fund Budget, Div 30-03, Fund 010 be transferred as follows:
From:
OBJ LEVEL (1) 10| OBJECT LEVEL (3) 5501| OCA #900076| AMOUNT $21,870.00|
To:
OBJ LEVEL (1) 02| OBJECT LEVEL (3) 2215| OCA #301572| AMOUNT $21,870.00|
SECTION 3. That the expenditure of $21,870.00, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03| FUND 010| OBJ LEVEL (1) 02| OBJ LEVEL (3) 2215| OCA# 301572| AMOUNT $21,870.00|
SECTION 4. That the City Auditor is authorized to make the necessary transfer between funds, and such funds are hereby appropriated, to carry out the purposes of this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.