Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the Apparatus Bay Slab Remediation project. This project will replace the concrete slab within the Apparatus Bay of Fire Station No. 13, 303 Arcadia Avenue and patch the concrete slab within the Apparatus Bay of Fire Station No. 16, 1130 E. Weber Road.
Formal bids were solicited and the City received four bids on February 12, 2015 as follows (0 FBE, 0 MBE):
Maier Concrete Construction, Inc. $74,200.00
2K General Company $110,490.00
R. W. Setterlin Building Co. $128,240.00
Elford, Inc. $172,269.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, 2K General Company. Maier Concrete Construction, Inc. was not prequalified with the City at the time of submitting a bid; therefore, their low bid was rejected.
Emergency action is requested so the project can begin as soon as possible as the flooring is significantly deteriorated. As well, exterior pavement work is anticipated at Fire Station 13 later this summer so coordination and timing is critical so as to minimize impact on operations.
2K General Company Contract Compliance No. 31-1653018, expiration date June 17, 2016.
Fiscal Impact: The cost of this contract is $110,490.00. This legislation will also amend the 2015 Capital Improvement Fund and transfer funds between projects within the Safety Voted Bond Fund.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Funds; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the Apparatus Bay Slab Remediation project; to authorize the expenditure of $110,490.00 from the Safety Voted Bond Fund; and to declare an emergency. ($110,490.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Funds; and
WHEREAS, the Department of Finance and Management, Office of Construction Management desires to enter into a contract for the Apparatus Bay Slab Remediation project; and
WHEREAS, formal bids were solicited and the City received four bids; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with 2K General Company for the Apparatus Bay Slab Remediation project, so the project can begin as soon as possible as coordination and timing is critical to minimize the impact on operations, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
Fund 701
Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
310003-100000 / Surveillance Cameras / $266,300 / ($110,490) / $155,810
340103-100000 / Fire Facility Renovation/ $128,206 / $110,490 / $238,696
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
Dept./Div.: 30-01|Fund: 701|OCA Code: 701003|Project Number: 310003-100000|Project Name: Surveillance Cameras |Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $110,490
TO:
Dept./Div.: 30-04|Fund: 701|OCA Code: 711103|Project Number: 340103-100000|Project Name: Fire Facility Renovation |Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $110,490
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the Apparatus Bay Slab Remediation project.
SECTION 4. That the expenditure of $110,490.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103-100000
OCA Code: 711103
Object Level 1: 06
Object Level 3: 6620
Amount: $110,490.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.