Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the ADA Curb Ramps - Citywide Curb Ramps 2014 project and to provide payment for construction administration and inspection services.
The ADA Curb Ramps - Citywide Curb Ramps 2014 project consists of building ADA curb ramps at various locations in the City of Columbus. These are high priority ramps based on 311 Service Requests received.
The estimated Notice to Proceed date is May 27, 2015. The Office of Support Services let the project through Vendor Services and Bid Express. Five bids were received on April 7, 2015, (five majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
G&G Cement Contractors 596,674.21 Columbus, OH Majority
Decker Construction Company 707,303.39 Columbus, OH Majority
Strawser Paving Company Inc. 751,401.63 Columbus, OH Majority
Columbus Asphalt Paving Inc. 777,690.85 Gahanna, OH Majority
Shelly and Sands, Inc. 911,983.60 Columbus, OH Majority
G&G Cement Contractors will receive the award as they are the lowest, responsive, responsible and best bidder. The contract amount will be $596,674.21. The inspection amount will be $89,502.00. The total legislated amount is $686,176.21.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Cement Contractors.
Pre-Qualification Status
G&G Cement Contractors and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for G&G Cement Contractors is 310924129 and expires 06/23/16.
3. FISCAL IMPACT
The 2015 Capital Improvements Budget includes funding for this project.
4. EMERGENCY DESIGNATION
The department requests emergency designation so as to provide necessary engineering and design funding to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Street and Highway G.O. Bond Fund; to authorize the Director of Public Service to enter into contract with G&G Cement Contractors, and to provide for the payment of construction administration and inspection services in connection with the ADA Curb Ramps - Citywide Curb Ramps 2014 project; to authorize the expenditure of up to $686,176.21 from the Streets and Highways Bonds Fund; and to declare an emergency. ($686,176.21)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the ADA Curb Ramps - Citywide Curb Ramps 2014 project; and
WHEREAS, this project consists of building ADA curb ramps at various locations in the City of Columbus; these are high priority ramps based on 311 Service Requests received; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, G&G Cement Contractors will be awarded the contract for the ADA Curb Ramps - Citywide Curb Ramps 2014 project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with G&G Cement Contractors in order to provide the highest level of vehicular and pedestrian safety possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
704 / 530087-100005 / ADA Curb Ramps - Repair / $431,639 / ($246,238.00) / $185,401.00
704 / 530087-100002 / ADA Curb Ramps - Citywide / $432,148.00 / ($432,148.00) / $0.00
704 / 530087-100017 / Clintonville / $84.00 / $98,953.00 / $99,037.00
704 / 530087-100025 / Downtown / $47.00 / $2,630.00 / $2,677.00
704 / 530087-100027 / Eastmoor - Walnut Ridge / $2,410.00 / $40,833.00 / $43,243.00
704 / 530087-100009 / Far Northwest / $0.00 / $8,278.00 / $8,278.00
704 / 530087-100030 / Far South / $0.00 / $6,257.00 / $6,257.00
704 / 530087-100014 / Far West / $19.00 / $14,231.00 / $14,250.00
704 / 530087-100023 / Franklinton / $3,865.00 / $9,471.00 / $13,336.00
704 / 530087-100022 / Hilltop / $19.00 / $8,813.00 / $8,832.00
704 / 530087-100026 / Near East / $47.00 / $18,802.00 / $18,849.00
704 / 530087-100020 / Near North - University / $130.00 / $11,001.00 / $11,131.00
704 / 530087-100029 / Near South / $278.00 / $257,937.00 / $258,215.00
704 / 530087-100018 / North Linden / $56.00 / $5,909.00 / $5,965.00
704 / 530087-100013 / Northland / $47.00 / $67,899.00 / $67,946.00
704 / 530087-100011 / Rocky Fork - Blacklick / $0.00 / $7,651.00 / $7,651.00
704 / 530087-100021 / South Linden / $37.00 / $15,412.00 /$15,449.00
704 / 530087-100016 / West Olentangy / $56.00 / $42,631.00 / $42,687.00
704 / 530087-100035 / Citywide / $703.00 / $61,678.00 / $62,381.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01 03 Codes / OCA / Amount
704 / 530087-100005 / ADA Curb Ramps - Repair / 06-6600 / 728705 / $246,238.29
704 / 530087-100002 / ADA Curb Ramps - Citywide / 06-6600 / 728702 / $432,147.50
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530087-100017 / Clintonville / 06-6600 / 750104 / $98,953.31
704 / 530087-100025 / Downtown / 06-6600 / 750105 / $2,629.80
704 / 530087-100027 / Eastmoor - Walnut Ridge / 06-6600 / 750106 / $40,833.44
704 / 530087-100009 / Far Northwest / 06-6600 / 748709 / $8,277.82
704 / 530087-100030 / Far South / 06-6600 / 748730 / $6,256.40
704 / 530087-100014 / Far West / 06-6600 / 750109 / $14,230.92
704 / 530087-100023 / Franklinton / 06-6600 / 750115 / $9,471.26
704 / 530087-100022 / Hilltop / 06-6600 / 750114 / $8,812.58
704 / 530087-100026 / Near East / 06-6600 / 750116 / $18,801.91
704 / 530087-100020 / Near North - University / 06-6600 / 750112 / $11,001.41
704 / 530087-100029 / Near South / 06-6600 / 750117 / $257,936.90
704 / 530087-100018 / North Linden / 06-6600 / 750111 / $5,909.38
704 / 530087-100013 / Northland / 06-6600 / 750108 / $67,899.55
704 / 530087-100011 / Rocky Fork - Blacklick / 06-6600 / 748711 / $7,650.49
704 / 530087-100021 / South Linden / 06-6600 / 750113 /$15,411.87
704 / 530087-100016 / West Olentangy / 06-6600 / 750110 / $42,631.12
704 / 530087-100035 / Citywide / 06-6600 / 750103 / $61,677.63
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with G&G Cement Contractors, 2849 Switzer Avenue, Columbus, Ohio 43219, for the construction of the ADA Curb Ramps - Citywide Curb Ramps 2014 project in the amount of $596,674.21, or so much thereof as may be needed, in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $89,502.00.
SECTION 4. That the expenditure of $686,176.21 is hereby authorized for the above described purchase as follows:
Construction: $596,674.21
Fund / Project / Project Name / O.L. 01 03 Codes / OCA / Amount
704 / 530087-100017 / Clintonville / 06-6631 / 750104 / $86,118.75
704 / 530087-100025 / Downtown / 06-6631 / 750105 / $2,327.00
704 / 530087-100027 / Eastmoor - Walnut Ridge / 06-6631 / 750106 / $37,602.45
704 / 530087-100009 / Far Northwest / 06-6631 / 748709 / $7,198.10
704 / 530087-100030 / Far South / 06-6631 / 748730 / $5,440.35
704 / 530087-100014 / Far West / 06-6631 / 750109 / $12,390.80
704 / 530087-100023 / Franklinton / 06-6631 / 750115 / $11,596.10
704 / 530087-100022 / Hilltop / 06-6631 / 750114 / $7,679.20
704 / 530087-100026 / Near East / 06-6631 / 750116 / $16,389.70
704 / 530087-100020 / Near North - University / 06-6631 / 750112 / $9,679.05
704 / 530087-100029 / Near South / 06-6631 / 750117 / $224,534.25
704 / 530087-100018 / North Linden / 06-6631 / 750111 / $5,186.85
704 / 530087-100013 / Northland / 06-6631 / 750108 / $59,083.30
704 / 530087-100011 / Rocky Fork - Blacklick / 06-6631 / 748711 / $6,652.60
704 / 530087-100021 / South Linden / 06-6631 / 750113 /$13,433.80
704 / 530087-100016 / West Olentangy / 06-6631 / 750110 / $37,118.80
704 / 530087-100035 / ADA Curb Ramps - Citywide / 06-6631 / 750103 / $54,243.11
Inspection: $89,502.00
Fund / Project / Project Name / O.L. 01 03 Codes / OCA / Amount
704 / 530087-100017 / Clintonville / 06-6687 / 750104 / $12,917.81
704 / 530087-100025 / Downtown / 06-6687 / 750105 / $349.05
704 / 530087-100027 / Eastmoor - Walnut Ridge / 06-6687 / 750106 / $5,640.37
704 / 530087-100009 / Far Northwest / 06-6687 / 748709 / $1,079.72
704 / 530087-100030 / Far South / 06-6687 / 748730 / $816.05
704 / 530087-100014 / Far West / 06-6687 / 750109 / $1,858.62
704 / 530087-100023 / Franklinton / 06-6687 / 750115 / $1,739.42
704 / 530087-100022 / Hilltop / 06-6687 / 750114 / $1,151.88
704 / 530087-100026 / Near East / 06-6687 / 750116 / $2,458.46
704 / 530087-100020 / Near North - University / 06-6687 / 750112 / $1,451.86
704 / 530087-100029 / Near South / 06-6687 / 750117 / $33,680.14
704 / 530087-100018 / North Linden / 06-6687 / 750111 / $778.03
704 / 530087-100013 / Northland / 06-6687 / 750108 / $8,862.50
704 / 530087-100011 / Rocky Fork - Blacklick / 06-6687 / 748711 / $997.89
704 / 530087-100021 / South Linden / 06-6687 / 750113 / $2,015.07
704 / 530087-100016 / West Olentangy / 06-6687 / 750110 / $5,567.82
704 / 530087-100035 / ADA Curb Ramps - Citywide / 06-6687 / 750103 / $8,137.31
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.