Explanation
BACKGROUND: This ordinance authorizes the Board of Health to enter into a contract with K.N.S. Services, Inc., for the provision of security equipment upgrades at Columbus Public Health (CPH), 240 Parsons Avenue. This equipment is necessary to update CPH's current system, which is outdated. The new equipment will be compatible with the city's established standards for security systems, and will be linked to the current security system at City Hall. The contract with K.N.S. Services, Inc., is in the amount of $113,577.36, which includes labor and materials.
K.N.S. Services, Inc., installed the original wiring at Columbus Public Health. They also installed the new main security office wiring at City Hall. Contracting with K.N.S. Services, Inc., is the logical and most expeditious option for this upgrade. Contracting with another vendor could lead to logistical problems and errors due to lack of system consistency, so it is not in the city's best interest to bid this system enhancement. Therefore, Columbus Public Health requests approval to waive relevant competitive bidding provisions in the columbus City Code for this contract.
This ordinance is submitted as an emergency to ensure compliance with the city's safety regulations.
FISCAL IMPACT: Monies for this capital improvement project expenditure are available within the Health G.O. Bonds Fund. This ordinance authorizes the transfer of cash and appropriation of $289,504.47 and expenditure of $113,577.36 from the Health G.O. Bonds Fund.
Title
To authorize the City Auditor to transfer cash and appropriation in the amount of $289,504.57 within the Health G.O. Bonds Fund; to amend the 2015 Capital Improvement Budget; to authorize and direct the Board of Health to enter into a contract with K.N.S. Services, Inc., to upgrade the current security system at Columbus Public Health, 240 Parsons Avenue; to waive relevant competitive bidding provisions of the City Code; to authorize the expenditure of $113,577.36 from the Health G.O. Bonds Fund; and to declare an emergency. ($113,577.36)
Body
WHEREAS, Columbus Public Health has identified a need to enhance the outdated security system being utilized for its facility at 240 Parsons Avenue; and,
WHEREAS, it is necessary to authorize the Board of Health to enter into a contract with K.N.S. Services, Inc., for security system enhancements; and,
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Health G.O. Bonds fund; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purposes of providing sufficient funding and expenditure authority for the aforementioned project; and
WHEREAS, Columbus Public Health requests approval to waive the relevant provisions of Chapter 329 of City Code relating to competitive bidding to permit the aforementioned contract; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to contract with K.N.S. Services, Inc. to provide security enhancements in order to comply with the city's safety regulations, for the preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract in the amount of $113,577.36 with K.N.S. Services, Inc. to enhance the currently outdated security system for its facility at 240 Parsons Avenue.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate cash within the Health G.O. Bonds Fund as follows:
Dept/Div: 50-01 / Fund 706 / Project Number: 500504-100000 / Project Name: Westside Health Center / OCA 706504 / Amount: $0.10
SECTION 3. That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Health G.O. Bonds Fund as follows:
FROM:
Dept/Div: 50-01 / Fund 706 / Project Number: 500504-100000 / Project Name: Westside Health Center / OCA 706504 / Amount: $289,504.57
TO:
Dept/Div: 50-01 / Fund 706 / Project Number: 570053-100000 / Project Name: Blind School Renovation / OCA 501713 / Amount: $289,504.57
SECTION 4. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
706 | 500504-100000 | Westside Health Center | $289,505 | $0 | ($289,505)
706 | 570053-100000 | Blind School Renovation | $7,897 | $297,402 | $289,505
SECTION 5. That, to pay the costs of said contract, the expenditure of funds, not to exceed, $133,577.36 is hereby authorized as follows:
Health G.O. Bonds Fund
Fund No. 706, Project Detail 570053-100000, Department of Health, Division No. 50, Object Level One 06, Object Level Three 6640, OCA No. 501713, $113,577.36.
SECTION 6. That this Council finds it in the best interests of the City to waive the relevant provisions of Chapter 329 of the City Code dealing with competitive bidding.
SECTION 7. That the monies appropriated in the foregoing Section 2 shall be paid upon the order of the Health Commissioner and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.