Explanation
BACKGROUND
This ordinance authorizes the Franklin County Municipal Court Administrative and Presiding Judge to contract with Office Products, Inc. Columbus DBA MT Business Technologies, Inc. and authorizes the expenditure of up to $17,457.40 ($15,805.00 Copiers & $1,652.40 1st year of service) from the Municipal Court special revenue Computer Fund for new networkable copiers and the first of three years of service to replace the currently outdated ones being used by the Court. The copiers being replaced are used for the daily operations of the Court. Replacements of these copiers are crucial for continued efficiency. Solicitation SA005818 was done and there were two bids received. One was incomplete.
Office Products, Inc., Columbus contract compliance number is 341964774 expires 1/6/16.
FISCAL IMPACT: The funds would come from the 2015 Special Revenue Computer Fund.
Emergency legislation is requested to authorize the contract and the expenditure to permit the replacement to begin immediately.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contract with Office Products, Inc. Columbus, DBA MT Business Technologies, Inc.; to authorize the expenditure of up to $17,457.40 for copiers and service; and to declare an emergency. ($17,457.40)
Body
WHEREAS, the Municipal Court has a need to replace outdated copiers; and
WHEREAS, the Court has determined that it is in its best interest to contract with Office Products, Inc. Columbus, DBA MT Business Technologies, Inc; and
WHEREAS, $17,457.40 is needed to purchase the new copiers and service; and
WHEREAS, an emergency exists in the usual daily operation of the Franklin County Municipal Court in that it is immediately necessary to enter into contract for copiers and service with Office Products, Inc. Columbus, DBA MT Business Technologies, Inc., for timely procurement of needed equipment, thereby preserving the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Administrative and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to enter into contract with Office Products, Inc. Columbus, DBA MT Business Technologies, Inc., for new copiers and service.
SECTION 2. That to pay the cost of the aforesaid contract, the expenditure of $17,457.40 or as much thereof as may be necessary, is hereby authorized from the Franklin County Municipal Court, department number 2501, Special fund, fund number 227 subfund 001, oca 250340, object level 1 - 02, $15,805.00 object level 3 -2227; object level 1 - 03, $1,652.40 object level 3 -3372.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.