Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with Motorola Solutions to develop a software interface that will feed criminal report data from the Police record management system (PremierOne) into two separate MatrixCrime prosecution management systems, one at the County and the other at the Columbus City Attorney's Office.
MatrixCrime is an integrated web portal acquired by the The Franklin County Prosecuting Attorney's Office that enables electronic submission of criminal incident information from law enforcement agencies. This prosecution case management system will provide a common incident report form, so that incident reports from all of the law enforcement agencies that interface with the prosecution system will have common content and look and allow the status and notifications on the progress of cases to be tracked through the site. The acquisition of an interface into the County Prosecutor's MatrixCrime prosecution management system will allow the Division of Police to easily assemble charge packages, track their contents and upload them to the Prosecutor. This process will simplify and accelerate the submission of cases and supplemental information - including incident reports, witness statements, and 911 recordings. The City Attorney's Office is also in the process of acquiring a MatrixCrime prosecution system that will be accessed by the Division of Police's report management system through this same interface.
Bid Information: This contract is authorized in accordance with the sole source provision of the Columbus City Codes Chapter 329, due to the proprietary nature of the software currently in use by the Columbus Division of Police. The cost associated with these services was based upon negotiations with the existing vendor to ensure the best pricing for the City of Columbus and the Division of Police.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contract Compliance No.: 36-1115800, Expires 01/24/2016
Emergency Designation: Emergency legislation is requested for this ordinance in order to integrate the Division of Police's report management system with the County Prosecutor's MatrixCrime prosecution management system and allow for the electronic processing of case files as quickly as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $157,735.00 from Safety's capital funds and the Law Enforcement Contraband Seizure Fund to acquire an interface from the Police record management system to the County and City Attorney's prosecution management systems. This ordinance also appropriates funds within the Law Enforcement Contraband Funds, amends the 2015 Capital Improvement Budget and transfers funds between projects within Safety's voted bond fund.
Title
To amend the 2015 Capital Improvement Budget and transfer funds between projects; to appropriate funds within the Law Enforcement Contraband Seizure Fund, to authorize and direct the Public Safety Director to enter into contract with Motorola Solutions Inc. to develop a software interface that will integrate the Police record management system with both the County Prosecutor's and the City Attorney's MatrixCrime prosecution management systems in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $157,735.00 from Safety's Bond Fund and the Law Enforcement Contraband Seizure Fund: and to declare an emergency. ($157,735.00)
Body
WHEREAS, the Division of Police has a need to acquire an interface to the Franklin County Prosecutor's MatrixCrime prosecution management system, and
WHEREAS, the acquisition of an interface into the County Prosecutor's MatrixCrime prosecution management system will allow the Division of Police to easily assemble charge packages, track their contents and upload them to the Prosecutor, and
WHEREAS, it is necessary to appropriate half of the cost of the interface within the Law Enforcement Contraband Seizure Fund, amend the 2015 Capital Improvement Budget and transfer funds between projects within the Safety Voted Bond Funds in order to fund this project, and
WHEREAS, this contract is authorized in accordance with sole source provisions of Chapter 329 of the Columbus City Codes, due to the proprietary nature of the software currently in use by the Columbus Division of Police, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary for the Division of Police to contract for the development of an interface that will integrate the division's report management system with the prosecution management system as soon as possible for the preservation of public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director be and hereby is authorized to enter into a contract in the amount of $157,735.00 with Motorola, Inc. to develop a software interface that will integrate the police record management system with the County Prosecutor's MatrixCrime prosecution management system.
SECTION 2. That the 2015 Capital Improvement Budget is amended in Fund 701 as follows:.
Police and Fire Communication System-320001-100000|Voted Carryover|Current CIB $135,703|Revised CIB $123,616|Difference ($12,087)
Police Facility Renovation-330021-100000|Voted Carryover|Current CIB $324,765|Revised CIB $314,500|Difference ($10,265)
McKinley Avenue Academy-330021-100004|Voted Carryover|Current CIB $1|Revised CIB $0|Difference ($1)
Police Property Room Crime Lab - 330033-100000|Voted Carryover|Current CIB $2,953|Revised CIB $10,876|Difference $7,923 (Encumbrance Cancellation)
Police Property Room Crime Lab - 330033-100000|Voted Carryover|Current CIB $10,876|Revised CIB $0|Difference $(10,876)
Fire Apparatus Replacement - Medic-340101-100002|Voted Carryover|Current CIB $0|Revised CIB $82|Difference $82 (Encumbrance Cancellation)
Fire Apparatus Replacement - Medic - 340101-100002|Voted Carryover|Current CIB $82|Revised CIB $0|Difference ($82)
Fire Apparatus Replacement - Platform-340101-100003|Voted Carryover|Current CIB $4,495|Revised CIB $0|Difference ($4,495)
Additional Fire Facility Renovation-340103-100001|Voted Carryover|Current CIB $8,862|Revised CIB $0|Difference ($8,862)
Fire Diffibrillator Replacement - 340116-100000|Voted Carryover|Current CIB $4,278|Revised CIB $0|Difference ($4,278)
Fire Equipment-340123-100000|Voted Carryover|Current CIB $0|Revised CIB $14,235|Difference $14,235 (Encumbrance Cancellation)
Fire Equipment-340123-100000|Voted Carryover|Current CIB $14,235|Revised CIB $0|Difference ($14,235)
Fire Station #2 Relocation - 340126-100000|Voted Carryover|Current CIB $9,526|Revised CIB $0|Difference ($9,526)
Safety Cameras - 310003-100000|voted Carryover|Current CIB $75,894|Revised CIB $71,729|Difference ($4,165)
Police Equipment-330036-100000|Voted Carryover|Current CIB $58,052|Revised CIB $136,924|Difference $78,872
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within Safety Voted Bond Fund 701, Object Level One 06 as follows:
FROM:
Dept/Div Project Name Project Number OCA Code Amount
30-02 Police and Fire Communication System 320001-100000 642629 $12,086.98
30-03 Police Facility Renovation 330021-100000 713321 $10,264.12
30-03 Mckinley Avenue Academy 330021-100004 712104 $1.00
30-03 Police Property Room Crime Lab 330033-100000 701033 $10,875.29
30-04 Fire Apparatus Replacement - Medic 340101-100002 644559 $81.81
30-04 Fire Apparatus Replacement - Platform 340101-100003 713403 $4,494.07
30-04 Additional Fire Facility Renovation 340103-100001 711031 $8,861.30
30-04 Fire Diffibrillator Replacement 340116-100000 701116 $4,278.00
30-04 Fire Equipment 340123-100000 644559 $14,234.26
30-04 Fire Station #2 Relocation 340126-100000 701126 $9,525.75
30-01 Safety Cameras 310003-100000 701003 $4,164.92
$78,867.50
TO:
Fund 701|Dept/Div: 3003|Project Name: Police Equipment|Project Number: 330036-100000|OCA Code:701036 |Object Level One 06| Object Level Three 6649|Amount: $78,867.50
SECTION 4. That the City Auditor is hereby authorized to appropriate $78,867.50 within the unallocated balance of the Law Enforcement Contraband Fund as follows:
Department/Division 3003 | Fund 219 | OCA Code 301838 | Sub fund 002 | Object Level One 06 | Object Level Three 6649
SECTION 5. That for the purpose stated in Section 1, the expenditure of $157,735.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Voted Bond Fund and the Law Enforcement Contraband Seizure Funds, as follows:
DEPT/DIV FUND SUB FUND OCA OBJ LV #1 OBJ LV #3 PROJECT AMOUNT
30-03 701 N/A 701036 06 6649 330036-100000 $78,867.50
30-03 219 002 301838 06 6649 N/A $78.867.50
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.