Explanation
This ordinance will establish an Auditor's Certificate and authorize purchase orders for the purchase of needed light duty trucks from an established Universal Term Contract for the Division of Water. The Department of Finance and Management will establish all contracts and awards in accordance with Columbus City Code 329.
This legislation is being processed to establish an Auditor's Certificate for the required funding to enter into the purchase orders with the awarded vendor(s) on an as-needed basis. All light duty truck term contracts will be established through the Department of Finance and Management, Purchasing Office and all purchase orders must be approved by the Director of Finance and Management. The funding established on this ordinance cannot be used for any other purposes.
Emergency legislation is required in order to have funding available prior to the expiration date of the Universal Term Contract on May 31, 2015.
Fiscal Impact:
$449,000.00 is required and budgeted in the Water Operating Fund to meet the financial obligations of these various expenditures.
$1,467,887.98 was spent in 2014 for Object Level Three 6652 (Equipment - Trucks & Other Motorized).
$508,365.74 was spent in 2013 for Object Level Three 6652 (Equipment - Trucks & Other Motorized).
Title
To authorize the Director of Finance and Management to establish purchase orders for the purchase of light duty trucks from George Byers Sons, Inc. for the Department of Public Utilities, Division of Water; to authorize the expenditure of $449,000.00 from the Water Operating Fund; and to establish an Auditor's Certificate in the amount of $449,000.00 for the expenditures listed within this legislation, and to declare an emergency. ($449,000.00)
Body
WHEREAS, the Purchasing Office has an established Universal Term Contract with George Byers Sons, Inc. to acquire various light duty trucks for the Division of Water; and
WHEREAS, funding is available for these expenditures from the Water Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Public Utilities Department in that it is immediately necessary to appropriate said funds in order to have funding available prior to the expiration of the contract, thereby preserving the City's public health, peace, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish purchase orders for the purchase of light duty trucks from the Universal Term Contract with George Byers Sons, Inc., 31-4139860, on behalf of the Division of Water.
SECTION 2. That the expenditure of $449,000.00, or so much thereof as may be needed, is hereby authorized to be expended as follows:
Water Operating Fund 600
OCA Code 601880
Object Level Three 6652
Amount: $112,000.00
Water Operating Fund 600
OCA Code 601849
Object Level Three 6652
Amount: $24,000.00
Water Operating Fund 600
OCA Code 601898
Object Level Three 6652
Amount: $25,000.00
Water Operating Fund 600
OCA Code 601989
Object Level Three 6652
Amount: $32,000.00
Water Operating Fund 600
OCA Code 602540
Object Level Three 6652
Amount: $35,000.00
Water Operating Fund 600
OCA Code 602664
Object Level Three 6652
Amount: $60,000.00
Water Operating Fund 600
OCA Code 602730
Object Level Three 6652
Amount: $161,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Council hereby recognizes that this ordinance does not identify specific vendors for the expenditure purposes authorized herein and hereby delegates authority to the Director of Finance and Management to establish blanket purchase orders from current and pending Universal Term Contracts.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.