Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus City Attorney, to enter into an agreement with Matrix Pointe Software, LLC for the purchase and implementation of a case management system. The City Attorney Prosecutor’s Office requires a case management system to automate processing and store information related to legal matters assigned to their office. The term of this agreement will be for eighteen (18) months from the date of a purchase order certified by the City Auditor, and is eligible for renewal for four (4) additional one year terms by mutual agreement and approval of proper city authorities. The cost to purchase and implement the system is $594,800.00, reflecting software license costs and professional services required to configure the system to meet the Prosecutor’s Office needs. To assist the Prosecutor’s Office with migrating existing information into the new system, the office expects a future modification to this agreement as additional professional services will be required. Ongoing software maintenance and support (not included in this initial agreement) will be available at $61,800.00 per year; and follow-up training (also not included) will be available at $175.00 per hour. This ordinance also contains an additional $75,200.00 in contingency funds for the office to use at a later date. The total cost associated with this ordinance is $670,000.00.
This ordinance will also authorize a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Code. The county Prosecutor’s Office currently utilizes Matrix Pointe Software. Given the extensive need for information sharing between the city and county prosecutors, it is in the city’s best interests to utilize the same computer system to automate information sharing between the City and County.
EMERGENCY:
There is an immediate need for the purchase and implement...
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