Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Bomar Construction, Inc. for the renovation of the overhead doors for Fire Station No. 27, 7560 Smoky Row Road.
Formal bids were solicited and the city received two bids on March 12, 2015 as follows (1 *FBE, 0 MBE):
*Bomar Construction, Inc. $79,916.00
General Maintenance & Engineering Co. $99,993.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Bomar Construction, Inc.
Emergency action is requested as the overhead doors are original to the building built in 1978. The overhead doors and associated masonry are beyond their useful life and need to be replaced to address operational and safety of the firefighers using this Station.
Bomar Construction, Inc. Contract Compliance No. 31-1430310, expiration date February 10, 2017.
Fiscal Impact: The cost of this renovation is $79,916.00. This legislation also amends the 2015 Capital Improvement Budget and transfers funds between projects within the Safety voted fund.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract, on behalf of the Office of Construction Management, with Bomar Construction, Inc. for the renovation of the overhead doors for Fire Station No. 27; to authorize the expenditure of $79,916.00 from the Safety Voted Bond Fund; and to declare an emergency. ($79,916.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer funds between projects within the Safety Voted Bond Funds; and
WHEREAS, the Department of Finance and Management, Office of Construction Management desires to enter into a contract for the renovation of the overhead doors for Fire Station No. 27; and
WHEREAS, formal bids were solicited and the city received two bids; and
WHEREAS, after review of the bids received, the Office of Construction Management recommends acceptance of the bid from Bomar Construction, Inc., and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Bomar Construction, Inc. for the renovation of the overhead doors for Fire Station No. 27, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
Fund 701
Project/Project Name / Current C.I.B / Amended Amount / CIB as Amended
310003-100000 / Surveillance Cameras (voted carryover) / $155,810 / ($79,916) / $75,894
340103-100000 / Fire Facility Renovation (voted carryover) / $238,696 / $79,916 / $318,612
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund as follows:
FROM
Dept/Div: 30-01|Fund 701|OCA Code: 701003|Project Number: 310003-100000|Project Name: Surveillance Cameras|Object Level One: 06|Object Level Three: 6620|Amount:$79,916.00
TO
Dept/Div: 30-04|Fund 701|OCA Code: 711103|Project Number: 340103-100000|Project Name: Fire Facility Renovation|Object Level One: 06|Object Level Three: 6620|Amount: $79,916.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Bomar Construction, Inc. for the renovation of the overhead doors for Fire Station No. 27, 7560 Smoky Row Road.
SECTION 4. That the expenditure of $79,916.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103-100000
OCA Code: 711103
Object Level 1: 06
Object Level 3: 6620
Amount: $79,916.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.