Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into contract for SA005793/Underground SF6 Switch and Transfer Package. The electrical equipment in the contract will be installed in Division of Power's double vault near City Hall at 90 W. Broad St. The Division will use these items to provide a double circuit feed to City Hall and 77 N Front St., so that if one circuit were to fail, an automatic transfer would be activated and switch to the other circuit within a few seconds. Currently these two buildings feed off Circuit #14075. The second circuit that the Division will be connecting to is 14060 which is already in place in the same vault. These two circuits are off different substation transformers, which makes this more reliable.
Under the present conditions, the City Hall Municipal Campus has electrical service outages that may affect various programs and operations. Purchase of a generator is not cost effective and space limitations would make this option difficult. Alternatively, by installing an automatic transfer switch, when electricity from one power feed (or route) is interrupted, then automatically power will be restored from a separate power feed. This does not switch power from one provider to another, but instead switches power provided via a certain feed to another. Installation of this switch will greatly reduce outage times, improve tenant operational needs, and provide electric stability to the entire campus.
The Purchasing Office advertised and solicited competitive bids for the purchase of an Underground SF6 Switch and Transfer Package for the Division of Power in accordance with Chapter 329 (SA005393). One hundred twenty-nine (129) vendors were solicited: one hundred twenty-one (121) MAJ; four (4) MBR; one (1) M1A; one (1) HL1; one (1) F1 and one (1) AS1. Five (5) MAJ bids were received and opened on March 19, 2015. These bids were evaluated and an award is recommended to the lowest responsive and responsible and best bidder: Pepco is to be awarded Items 1, Qty. 1 (5-Way, SVRAM SF6 Insulated Sub Surface Switchgear Front Operation with Top Access Cables) and Item 2, Qty. 3 (Subsurface/Vault Automatic Power Source Transfer Package) for a total amount of $224,350.00. It should be noted one of the three Subsurface/Vault Automatic Power Source Transfer Packages being purchased through this contract will be used by the Division of Power for day to day use and not related to the City Hall Municipal Campus Project funded by Office of Construction Management.
Emergency action is requested to ensure that the necessary purchase and installation of electrical equipment can occur in a timely manner and be in place prior to the construction of the planned new City building at 111 North Front Street.
Pepco is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance:
Pepco #34-1018087 Exp. 11/24/16
FISCAL IMPACT: There is sufficient budget authority for purchase of the Underground SF6 Switch and Transfer Package in the 2015 Electricity Operating Fund budget and The Construction Management Capital Improvement Budget.
The Division of Power spent $0 in 2014.
The Division of Power spent $0 in 2013.
Title
To authorize the Finance and Management Director to enter into a contract with Pepco in the amount of $224,350.00 for the purchase of an Underground SF6 Switch and Transfer Package for the Division of Power and to obtain and pay for the necessary costs billed by the Department of Public Utilities, Division of Power, for installation of the equipment associated with the project up to a maximum of $10,821.22; to authorize the expenditure of $69,650.00 from the Public Utilities Department, Electricity Operating Fund and $165,521.22 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($235,171.22)
Body
WHEREAS, the Department of Public Utilities, Division of Power, has a need for an Underground SF6 Switch and Transfer Package; and
WHEREAS, the Purchasing Office received and opened formal bids on March 19, 2015; and
WHEREAS, it is recommended that a contract be awarded to Pepco as the lowest, responsive and responsible and best bid; and
WHEREAS, the labor costs incurred by the Department of Public Utilities, Division of Power, are related to managing and implementing a capital project and are therefore eligible to be capitalized; and
WHEREAS, such labor costs shall not exceed $10,821.12, and will be invoiced and paid from a portion of the funds set aside in Section 2 of this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to enter into contract for the purchase and installation of the equipment for the City of Columbus Downtown Campus, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contract with Pepco for the purchase of an Underground SF6 Switch and Transfer Package and to obtain and pay for the necessary capital eligible labor costs billed by the Department of Public Utilities, Division of Power, for installation of the equipment associated with the project up to a maximum of $10,821.22.
SECTION 2. That the expenditure of $235,171.22, or so much thereof as may be necessary in regard to the actions authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Div: 60-07
Fund: 600
OCA Code: 606723
Object Level One: 06
Object Level Three: 6621
Amount: $69,650.00
Dept/Div: 45-50
Fund: 733
Project: 570031-100001
OCA Code: 731001
Object Level One: 06
Object Level Three: 6621
Amount: $165,521.22
Total $235,171.22
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.