Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with PRIME AE Group, Inc., for professional engineering services for the Argyle Drive Area Water Line Improvements Project, in an amount up to $239,843.14, for Division of Water Contract No. 2050.
The project consists of replacing or rehabilitating approximately 12,510 linear feet of 6-inch and 8-inch water lines in the Argyle Drive area. The project area is in South Linden just west of Sunbury Road between Argyle Drive and Woodward Avenue.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate the existing 6-inch and 8-inch water lines that have a high break frequency. Replacement of these water lines will decrease burden on water maintenance operations and improve water service. The new lines constructed under this project should eliminate the pattern of frequent water line breaks and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, CHAPTER 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality and feasibility, 2. past performance, 3. environmentally preferable offeror, and 4. local workforce.
Requests for Proposals (RFP's) were received on February 6, 2015 from PRIME AE Group, IBI Group, and American Structurepoint.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to PRIME AE Group, Inc.
The Contract Compliance Number for PRIME AE Group, Inc. is 26-0546656 (expires 2/5/16, ASN). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with PRIME AE Group, Inc. for professional engineering services for the Argyle Drive Area Water Line Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $239,843.14 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2015 Capital Improvements Budget. ($239,843.14)
Body
WHEREAS, three technical proposals for professional engineering services for the Argyle Drive Area Water Line Improvements Project were received on February 6, 2015; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to PRIME AE Group, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director to enter into a professional engineering services agreement for the Argyle Drive Area Water Line Improvements Project; for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Argyle Drive Area Water Line Improvements Project with PRIME AE Group, Inc., 3000 Corporate Exchange Drive, Suite 600, Columbus, Ohio 43231; for an expenditure up to $239,843.14; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $239,843.14 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690026-100005 (carryover) | Indianola Exterior Site Imp's | 606265 | -$239,843.14
606 | 690236-100075 (carryover) | Argyle Dr. WL Imp's | 623675 | +$239,843.14
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690026-100005 (carryover) | Indianola Exterior Site Imp's | $708,018 | $468,174 | -$239,844
606 | 690236-100075 (carryover) | Argyle Dr. WL Imp's | $0 | $239,844 | +$239,844
*The following amendments (expenditures only) were inadvertently omitted from the 2015 CIB passage (they are not related this this Ordinance but need corrected in the 2015 CIB):
Fund No. | Project No. | Project Name | OCA Code | Change
608 | 690428-100001 (carryover) | DRWP-DD/Constr. | $0 | $136,261 | +$136,261 (from Ord# 0360-2015)
608 | 690430-100001 (carryover) | HCWP-DD/Constr. | $0 | $1,510,000 | +$1,510,000 (from Ord# 0369-2015)
608 | 690488-100000 (carryover) | PAWP Trmt. Upgrades | $0 | $805,295 | +$805,295 (from Ord# 0279-2015)
SECTION 4. That an expenditure up to $239,843.14 is hereby authorized for the Argyle Drive Area Water Line Improvements Project within Dept/Div. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Project No. 690236-100075 (carryover), OCA 623675, Object Level Three 6677.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.