Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to continue a contract agreement with T & M Associates for Phase II of additional geodatabase maintenance and support of the City's GIS ArcFM fiber asset management platform. This contract will provide for professional services to update the ArcFM database with recently completed fiber lateral builds, preparing a GIS layer for the Ohio Utility Protection Services (OUPS) State mandate, incorporate underground floorplans, and maintenance of the system. The City requires this additional support as a follow up to our original database creation and will provide updated fiber data due to add, move, and change freezes from our original Phase I project in April of 2014. The Phase II project will allow us to better manage the city's growing investments in fiber optic cable, utilizing GIS technology.
The original contract agreement (EL015253) was authorized by Ordinance 2862-2013, passed December 16, 2013 in award of solicitation (SA005117). That agreement included an option to renew for a one year additional term period by mutual agreement and approval of proper City authorities. The term of this contract is for one year from the date of a purchase order certified by the City Auditor. The cost of the agreement is $77,831.00.
FISCAL IMPACT:
In 2013, the Department of Technology legislated $176,520.00 respectively with T & M Associates for the implementation of a geodatabase in support of the City's fiber asset management (via Ord. No. 2862-2013). The total cost of this ordinance is $77,831.00 with T & M Associates to continue for Phase II of additional geodatabase maintenance and support of the City's GIS ArcFM fiber asset management platform. Funds for this expense have been budgeted and are available within the Department of Technology, Information Services Division, Internal Services Fund. Including this ordinance, the aggregate contract total amount is $254,351.00.
CONTRACT COMPLIANCE:
Vendor Name: T & M Associates C.C#/F.I.D#: 22-1806708 Expiration: 09/12/2016
Title
To authorize the Director of the Department of Technology to renew a contract with T & M Associates for Phase II of additional geodatabase maintenance and support of the City's GIS ArcFM fiber asset management platform; and to authorize the expenditure of $77,831.00 from the Department of Technology, Information Services Division, Internal Services Fund. ($77,831.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew a contract with T & M Associates for Phase II of additional geodatabase maintenance and support of the City's GIS ArcFM fiber asset management platform; and
WHEREAS, the original contract (EL015253) was authorized by Ordinance 2862-2013, passed December 16, 2013 and included an option to renew for an additional one year term period by mutual agreement and approval of proper City authorities. The Department of Technology has a need to renew the contract for an additional one year with the term period of the contract being one year from the date of a purchase order certified by the City Auditor. The cost of the agreement is $77,831.00; and
WHEREAS, the City requires this additional support as a follow up to our original database creation and will provide updated fiber data due to add, move, and change freezes from our original Phase I project in April of 2014. The Phase II project will allow us to better manage the city's growing investments in fiber optic cable, utilizing GIS technology. This contract will provide for professional services to update the ArcFM database with recently completed fiber lateral builds, preparing a GIS layer for the Ohio Utility Protection Services (OUPS) State mandate, incorporate underground floorplans, and maintenance of the system; and
WHEREAS, it is necessary for the Director of the Department of Technology to renew a contract with T & M Associates for Phase II of additional geodatabase maintenance and support of the City's GIS ArcFM fiber asset management platform and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, be and is hereby authorized to renew a contract with T & M Associates for Phase II of additional geodatabase maintenance and support of the City's GIS ArcFM fiber asset management platform. By mutual agreement and approval of proper City authorities, the agreement is requested for renewal for an additional one year term. The term of this contract is for one year from the date of a purchase order certified by the City Auditor. The cost of the agreement is $77,831.00.
SECTION 2: That the expenditure of $77,831.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 470206| OBJ Level 1: 03| OBJ Level 03: 3336| Amount: $77,831.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.