Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes pavement marking materials, traffic signal commodities and longitudinal channelizers throughout the city. The division can capitalize these expenses. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. The Purchasing Office completed bidding or established universal term contracts (UTC) for the purchase of these commodities. Universal Term Contracts for preformed thermoplastic materials and longitudinal channelizers are in the process of being completed and bidding and award recommendations have been finished.
This ordinance authorizes purchases of commodities per terms and conditions of these existing UTC contracts or completed bids:
Baldwin & Sours, Inc.
Traffic Detector Equipment
FL005255: $40,000.00
Accessible Pedestrian Signals
FL006455: $70,000.00
Benjamin Steel Co.
Steel Traffic Conduit and Fittings
FL005325: $20,000.00
Flint Trading, Inc.
Performed Thermoplastic Materials
SA005762/BI006550 $50,000.00 (Purchasing Department finalizing contract)
Path Master, Inc.
Traffic Detector Equipment
FL005256: $30,000.00
Traffic Controller Equipment
FL005968: $300,000.00
Qwick Kurb
Longitudinal Channelizers
SA005765/BI006549: $25,000.00 (Purchasing Department finalizing contract)
Traffic Control Products Inc.
Signal Loop Sealant
FL005309: $50,000.00
The total cost of the commodities needed is $585,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against any of the vendors.
2. CONTRACT COMPLIANCE
Vendor |
Compliance Number |
Exp. Date |
Baldwin & Sours, Inc. |
311104513 |
6/03/2016 |
Path Master, Inc. |
341233777 |
4/15/2016 |
Traffic Control Products, Inc. |
341374949 |
5/30/2015 |
Qwick Kurb |
593340636 |
6/06/2016 |
Benjamin Steel Co. |
310853024 |
5/22/2016 |
Flint Trading, Inc. |
561736552 |
6/12/2016 |
3. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Finance and Management Director to establish purchase orders with multiple vendors for the purchase of commodities, supplies and materials for pavement marking, traffic signal equipment per the terms and conditions of the existing citywide universal term contracts for the Division of Traffic Management; to authorize the expenditure of $585,000.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($585,000.00)
Body
WHEREAS, the Division of Traffic Management utilizes pavement marking materials, traffic signs and traffic signals throughout the city; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of existing citywide universal term contracts established by the Purchasing Office or through informal or formal bidding that has occurred; and
WHEREAS, this ordinance authorizes the purchase of the Division of Traffic Management's anticipated needs for 2015; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to issue purchase orders to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
704 / 540007-100003 / Traffic Signal Installations - Signal Co (Carryover) / $305,151.50 / $204,848.50 / $510,000.00
704 / 540005-100001 / School Flashers (Carryover) / $209,182.00 / ($204,848.50) / $4,333.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways Bond Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540005-100001 / School Flashers / 06-6600 / 740501 / $204,848.50
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Co / 06-6600 / 740703 / $204,848.50
SECTION 3. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $585,000.00 per the terms and conditions of existing citywide universal term contracts or per the terms of informal or formal bidding for pavement marking materials, sign upgrades and traffic commodities and accessories as follows:
Fund/ Project #
704 / 530210-100002 Qwik Curb Commodity
Qwick Kurb, Inc.
PO Box 706
Anna Maria, FL 34216
Longitudinal Channelizers
SA005765/BI006549: $25,000.00
704 / 540007-100003 Traffic Signal Installations - Signal Co
Benjamin Steel Co.
777 Benjamin Dr.
Springfield, OH 45502
Steel Traffic Conduit and Fittings
FL005325: $20,000.00
Baldwin & Sours, Inc.
5263 Trabue Road
Columbus, Ohio 43228
Traffic Detector Equipment
FL005255: $40,000.00
Accessible Pedestrian Signals
FL006455: $70,000.00
Path Master, Inc.
1960 Midway Dr.
Twinsburg, OH 44087
Traffic Detector Equipment
FL005256: $30,000.00
Traffic Controller Equipment
FL005968: $300,000.00
Traffic Control Products Inc.
4565 Glenbrook Rd.
Willoughby, OH 44094
Signal Loop Sealant
FL005309: $50,000.00
704 / 540013-100000 - Permanent Pavement Markings
Flint Trading
PO Box 160
Thomasville, NC
Performed Thermoplastic Materials
SA005762/BI006550 $50,000.00
SECTION 4. That the expenditure of $585,000.00 be and hereby is authorized from the Streets and Highways Bond Fund, Fund 704, Dept.-Div. 59-13,
Division of Planning and Operations
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 530210-100002 / Qwik Curb Commodity / 06-6631 / 742102 / $25,000.00
704 / 540007-100003 / Traffic Signal Installations - Signal Co / 06-6622 / 740703 / $510,000.00
704 / 540013-100000 / Permanent Pavement Markings / 06-6631 / 591147 / $50,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.