Explanation
BACKGROUND:
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Technology (DoT), to establish a purchase order with Gartner, Inc., utilizing State Term Contract -STS-033, #533904-1, with an expiration date of March 31, 2018, authorized for the City's use by Ordinance No. 582-87; for subscription-based technology research services. The research services are used by DoT to access information on industry best practices and keep abreast of industry-leading technology solutions that can address the business needs of its department customers. Gartner is the premier provider of third party objective research used to inform IT investments and service planning. The subscription was most recently renewed by authority of ordinance 0699-2014, passed April 21, 2014, through purchase order FL005896. This renewal will provide service from July 1, 2015 through June 30, 2016, at a cost of $33,401.00.
CONTRACT COMPLIANCE:
Vendor Name: Gartner, Inc. CC #: 04 - 3099750 Expiration Date: 03/19/2017
FISCAL IMPACT:
During the year(s) 2013 and 2014, $31,474.00 (via Ord. 0703-2013) and $32,421.00 (via Ord. 0699-2014) respectively were encumbered for subscription based research and related services from Gartner, Inc., which provided services through June 30, 2015. This request will provide service for a one (1) year term from July 1, 2015 through June 30, 2016 at a cost of $33,401.00. Funds have been budgeted and are available within the Department of Technology, Information Services Division, Internal Services Fund.
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Gartner, Inc. from a State Term Contract for subscription-based technology research services; and to authorize the expenditure of $33,401.00 from the Department of Technology, Information Services Division, Internal Services Fund. ($33,401.00)
Body
WHEREAS, this purchase will provide research services for the Department of Technology to access information on industry best practices and keep abreast of industry-leading technology solutions that can address the business needs of department customers for a one (1) year term of July 1, 2015 through June 30, 2016, and
WHEREAS, this purchase will provide subscription-based technology research services utilizing State Term Contract STS-033, #533904-1, expiring March 31, 2018, at a total cost of $33,401.00, and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87, and
WHEREAS, it is necessary for the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Gartner, Inc. from a State Term Contract (STS-033, #533904) for subscription based technology research services for the daily operation, activities, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order with Gartner, Inc., utilizing State Term Contract -STS-033, #533904-1, with an expiration date of March 31, 2018 for subscription based technology research services, with a term period of July 1, 2015 through June 30, 2016, in the amount of $33,401.00.
SECTION 2: That the expenditure of $33,401.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Sub-Fund: 001|OCA Code: 470205|OBJ. Level 1: 03|OBJ. Level 3: 3332|Amount: $33,401.00|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: This ordinance shall take effect and be in force from and after the earliest period allowed by law.