Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to continue a contract with Decade Software Company, LLC for annual software maintenance and support services for the EnvisionConnect system utilized by the Environmental Health unit. The original contract (EL000490) was established by the Health Department in 2000 and provided language that allows for annual renewals. The agreement was most recently renewed by authority of ordinance 0854-2014, passed May 5, 2014, through purchase order EL015831. This renewal will provide service from July 1, 2015 to June 30, 2016 at a cost of $94,317.00.
The EnvisionConnect system provides Columbus Public Health the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit. Services provided by Decade under this contract renewal include telephone support services, software maintenance, update training, upgrades and enhancements, and application hosting services. Without this service, the Columbus Public Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State of Ohio.
Decade Software Company, LLC is the sole provider of maintenance and support for EnvisionConnect software. The original agreement was established in accordance with the sole source provisions of the Columbus City Code, CHAPTER 329.
FISCAL IMPACT:
In 2013 and 2014, $90,144.00 and $94,317.00 were legislated respectively each year for annual software license, hosting and support service fees ...
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