Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with RouteSmart Technologies, Inc., in the amount of up to $1,000,000.00 for the Facilities - Routing Optimization System project.
The Department of Public Service initiated a procurement effort that will result in the award and execution of a professional services contract. This project provides for the implementation of a route optimization software system for City of Columbus refuse collection and snow and ice removal services.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Facilities - Routing Optimization System project. The department formally advertised the project on the Vendor Services web site from December 24, 2014, to February 6, 2015. The city received three (3) responses. The Evaluation Committee met on March 4, 2015 and fully evaluated all proposals and deemed them responsive.
Company Name City/State Majority/MBE/FBE/ASN /PHC
WM Logistics, LLC Magnolia, TX MAJ
Hull & Associates, Inc. Dublin, OH MAJ
RouteSmart Technologies, Inc. Columbia, MD MAJ
The evaluation committee gave RouteSmart Technologies; Inc. the highest score and was awarded the Facilities - Routing Optimization System contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against RouteSmart Technologies, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for RouteSmart Technologies, Inc. is 11-2975937 and expires 1/20/17.
3. FISCAL IMPACT
Funds in the amount of $1,000,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. Amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
The department requests emergency designation so as to provide necessary engineering and design funding for the department to complete all snow route optimization services by 10/31/15.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with RouteSmart Technologies, Inc. for technical services in connection with the Facilities - Routing Optimization System project; to authorize the expenditure of up to $1,000,000.00 from the Streets and Highways Bonds Fund to pay for this project; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Facilities - Routing Optimization System project; and
WHEREAS, the scope of services for this project consists of implementing a route optimization software system for refuse collection and snow and ice removal services; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with RouteSmart Technologies, Inc. for the provision of the technical services described above in the amount of up to $1,000,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget and a transfer of cash within the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this contract so the snow removal route optimization can be completed by 10/31/15, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by Ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530161-100139 / Roadway Improvement - I70/I71 East Interchange Phase 2D (Voted Carryover) / $2,643,918.00 / ($1,000,000.00) / $1,643,918.00
704 / 590130-100026 / Facilities - Route Optimization Software for Refuse and Infrastructure Management (Voted Carryover) / $0.00 / $1,000,000.00 / $1,000,000.00
704 / 530161-100139 / Roadway Improvement - I70/I71 East Interchange Phase 2D (Voted 2013) / $2,026,082.00 / $1,000,000.00 / $3,026,082.00
704 / 590130-100026 / Facilities - Route Optimization Software for Refuse and Infrastructure Management (Voted 2013) / $1,000,000.00 / ($1,000,000.00) / $0.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100139 / Roadway Improvement - I70/I71 East Interchange Phase 2D / 06-6600 / 704139 / $1,000,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590130-100026 / Facilities - Route Optimization Software for Refuse and Infrastructure Management / 06-6600 / 713026 / $1,000,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with RouteSmart Technologies, Inc., 8850 Stanford Blvd., Suite 3250, Columbia, MD, 21045, for the Facilities - Routing Optimization System project for engineering and design services in an amount of up to $1,000,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $1,000,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590130-100026 / Facilities - Route Optimization Software for Refuse and Infrastructure Management / 06-6655 / 713026 / $1,000,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.