Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Downtown Streetscape - Gay Street (Normandy to 6th) Project and to provide payment for construction administration and inspection services.
This project consists of installing sidewalks, greenscaping, an irrigation system, street lighting, and curbing along Gay Street between Normandy and 6th. Also included are storm sewer improvements and reconstruction of the alley north of Gay Street between Normandy and 6th. The work for the alley north of Gay Street consists of pavement, signage, street lighting, landscaping, and storm sewer work.
The estimated Notice to Proceed date is June 10, 2015. The Office of Support Services let the project through Vendor Services and Bid Express. Two bids were received on April 7, 2015 (all majority) and tabulated on April 8, 2015, as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Columbus Asphalt Paving $317,923.19 Columbus, OH Majority
Complete General Construction $405,512.64 Columbus, OH Majority
Columbus Asphalt Paving is to receive the award as the lowest, responsive, responsible and best bidder. The contract amount will be $317,923.19. The amount for construction administration and inspection services will be $47,688.48.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Cement Contractors.
Pre-Qualification Status
The prime contractor and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving is 31-0857095 and expires 1/9/16.
3. FISCAL IMPACT
The Department of Public Service funding, in the amount of $365,611.67, is available within the Streets and Highways G.O. Bonds Fund. An amendment to the 2015 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
The department requests emergency designation in order to allow this project to begin at the earliest possible time this construction season and to allow the improved roadways to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2015 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving, and to provide for the payment of construction administration and inspection services, in connection with the Downtown Streetscape - Gay Street (Normandy to 6th) Project; to authorize the expenditure of up to $365,611.67 within the Streets and Highways G.O. Bonds Fund for the Division of Design and Construction; and to declare an emergency. ($365,611.67)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Downtown Streetscape - Gay Street (Normandy to 6th) project; and
WHEREAS, this project consists of installing sidewalks, greenscaping, an irrigation system, street lighting, and curbing along Gay Street between Normandy and 6th. Also included are storm sewer improvements and reconstruction of the alley north of Gay Street between Normandy and 6th. The work for the alley north of Gay Street consists of pavement, signage, street lighting, landscaping, and storm sewer work; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, Columbus Asphalt Paving, will be awarded the contract for the Downtown Streetscape - Gay Street (Normandy to 6th) project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to authorize this contract in order to maintain the project schedule and provide the highest level of pedestrian safety possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590415-100012 / Public Private Partnership (3P) Projects (Voted Carryover) / $2,202,867.00 / ($365,612.00) / $1,837,255.00
704 / 530801-100009 / Downtown Streetscape - Gay Street (Normandy to 6th) (Voted Carryover) / $0.00 / $365,612.00 / $365,612.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01 03 Codes / OCA / Amount
704 / 590415-100012 / Public Private Partnership (3P) Projects / 06-6600 / 741512 / $365,611.67
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 /530801-100009 / Downtown Streetscape - Gay Street (Normandy to 6th) / 06-6600 / 740109 / $365,611.67
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Columbus Asphalt Paving, 1196 Technology Drive, Gahanna, Ohio 43230 for the construction of the Downtown Streetscape - Gay Street (Normandy to 6th) project in the amount of $317,923.19 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $47,688.48.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $365,611.67 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept. Div. 59-12:
Construction ($317,923.19)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 /530801-100009 / Downtown Streetscape - Gay Street (Normandy to 6th) / 06-6621 / 740109 / $317,923.19
Inspection ($47,688.48)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 /530801-100009 / Downtown Streetscape - Gay Street (Normandy to 6th) / 06-6687 / 740109 / $47,688.48
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.