Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contracts to purchase Personal Protective Equipment (PPE) for the Division of Fire. The Division of Fire was awarded a grant from the Department of Homeland Security to purchase hazardous material PPE chemical suits. These PPE suits are totally encapsulating suits used by the Hazardous Material Team to provide protection against highly toxic chemicals with integral booties, glove cuff assembly and visors. The Division of Fire has a need to replace existing PPE suits previously purchased with grant funds that are beyond their useful life. The total cost of this equipment will be $35,239.54, the payment of which will be issued by Franklin County, on behalf of the Department of Homeland Security and Ohio Emergency Management Agency. The City of Columbus and Franklin County entered into an intergovernmental agreement via Ordinance 2757-2014 to enable this type of purchase.
This legislation will authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of this equipment.
Bid Information: The Division of Fire was approved for a State Homeland Security Grant to purchase hazardous material (PPE) chemical suits for the Hazardous Material Team. Bids were solicited by the Purchasing Office via solicitation SA005820 and opened on 04/16/2015. There was one (1) bid received:
US SafetyGear, Inc. - $35,239.54
After review of this bid, the Division of Fire recommends the bid submitted by US SafetyGear, Inc. as the lowest, most responsive, and best bid.
US SafetyGear, Inc. is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
Contract Compliance: US SafetyGear, Inc. - 34-1759791 (04/10/17)
Emergency Designation: This legislation is to be declared an emergency measure so that legislative approval can occur prior to expiration of the grant period.
FISCAL IMPACT: This ordinance authorizes the Director of Finance and Management to execute those documents necessary to procure equipment in the amount of $35,239.54 for the Division of Fire's Hazardous Material Team using State Homeland Security grant funds currently held by Franklin County. There is no impact on the General Fund due to this purchase.
Title
To authorize and direct the Director of Finance and Management to execute those documents necessary to enter into contracts with US SafetyGear, Inc. for the acquisition of PPE suits for the Division of Fire Hazardous Material Team, utilizing State Homeland Security Grant funds; and to declare an emergency. ($0.00)
Body
WHEREAS, the Division of Fire needs to acquire PPE suits for the Hazardous Material Team; and
WHEREAS, bids were solicited via Bid Solicitations SA005820 (opened 04/16/15), with the lowest and best bid being submitted by US SafetyGear, Inc.; and
WHEREAS, the Division of Fire has been awarded a grant from the Department of Homeland Security to purchase said equipment; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of said equipment prior to the expiration of the grant period, for the preservation of the public health, peace, property, safety and welfare; Now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary to enter into a contract with US SafetyGear, Inc. for the acquisition of PPE suits for the Columbus Fire Hazardous Material Team.
SECTION 2. That there is no City related expenditure associated with this ordinance; grant funds from the Department of Homeland Security are being administered via Franklin County in the amount of $35,239.54.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.