Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Roadway Improvements - Smoky Row Road and Facilities - 1800 17th Avenue project and to provide payment for construction administration and inspection services.
The work for this project consists of two parts. Part one will be the Smoky Row Road project. This project will add turn lanes to Smoky Row Road at the following intersections: Sutter, Olde Sawmill/Plains Blvd, Hamrock and Summit View. The project includes the construction of sidewalks on both sides of Smoky Row Road between Hard Road and Smoky View Blvd and installing a traffic signal at Summit View.
Part two consists of the 1800 E. 17th Construction Inspection Offices Parking Lot Expansion. This project will expand the existing parking lot at 1800 E. 17th Ave by providing 40 new parking spaces, storm sewer improvements and the installation of a 2" electrical conduit. In addition, the project includes milling, resurfacing, and striping the existing parking lot.
The estimated Notice to Proceed date is May 27, 2015. The Office of Support Services let the project through Vendor Services and Bid Express. Six bids were received on April 7, 2015, (six majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Double Z Construction $1,856,303.50 Columbus, OH Majority
Shelly and Sands, Inc. $1,858,854.05 Columbus, OH Majority
Trucco Construction Co., Inc. $1,915,823.76 Powell, OH Majority
Strawser Paving Company Inc. $2,062,310.92 Columbus, OH Majority
Complete General Construction Co. $2,243,221.02 Columbus, OH Majority
Columbus Asphalt Paving Inc. $2,866,206.06 Gahanna, OH Majority
Double Z Construction Co. is to receive the award as the lowest, responsive, responsible and best bidder for their bid of $1,856,303.50. The amount for construction administration and inspection services will be $185,630.35. The total legislated amount shall be $2,041,933.85.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Co.
Pre-Qualification Status
Double Z Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Double Z Construction Co. is 31-1788042 and expires 3/18/17.
3. FISCAL IMPACT
Funding for this project is available within the OPWC Grant Fund, Fund 763, and the Streets and Highway Bond Fund, Fund 704. A transfer of cash and appropriation is necessary to align funding for this project expenditure within the grant fund.
4. EMERGENCY DESIGNATION
The department requests emergency designation in order to allow this project to begin at the earliest possible time this construction season and to allow the improvements to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2015 Capital Improvements Budget; to appropriate funds within the Street & Highway Improvement Fund; to transfer cash and appropriation within the Streets and Highways Bonds Fund and within the Street and Highway Improvement Fund; to transfer cash and appropriation within the Streets and Highways Bonds Fund; to transfer funds between the Streets and Highways Bond Fund and the Local Transportation Improvement Fund; to appropriate funds within the Local Transportation Improvement Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Co. for the construction of the Roadway Improvements - Smoky Row Road and Facilities - 1800 17th Avenue project; to expend up to $2,041,933.85 from the Local Transportation Improvement Fund and from the Street and Highway Improvement Fund for contract and construction administration and inspection services in connection with the Roadway Improvements - Smoky Row Road and Facilities - 1800 17th Avenue project; and to declare an emergency. ($2,041,933.85)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Roadway Improvements - Smoky Row Road and Facilities - 1800 17th Avenue project; and
WHEREAS, this project consists of improvements to Smoky Row Road and the City Facilities at 1800 East 17th Avenue; and
WHEREAS, bids were received on April 7, 2015, and tabulated on April 8, 2015, for the Roadway Improvements - Smoky Row Road and Facilities - 1800 17th Avenue project, and a satisfactory bid was received; and
WHEREAS, Double Z Construction Co. will be awarded the contract for the Roadway Improvements - Smoky Row Road and Facilities - 1800 17th Avenue project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this contract to commence as soon as possible in order to provide the highest level of vehicular and pedestrian safety possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by Ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590105 - 100078 / Pedestrian Safety Improvement - Livingston Avenue Sidewalks Woodcrest to Lattimer (Voted Carryover) / $600,000.00 / ($159,772.00) / $440,228.00
704 / 530161-100144 / Roadway Improvements Smoky Row (Voted Carryover) / $800,000.00 / $159,772.00 / $959,772.00
766 / 766999-100000 59-03 Unallocated Balance Fd. 766 (Street and Highway Imp Carryover) / $1,553,070.00 / ($248,190.00) / $1,304,880.00
766 / 590130-100023 / Facilities - 1800 E. 17th (Street and Highway Imp Carryover) / $0.00 / $248,190.00 / $248,190.00
SECTION 2. The sum of up to $248,190.00 be and is hereby appropriated from the unappropriated balance of the Street & Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 59-03 Unallocated Balance Fd. 766 (Street and Highway Imp Carryover) / 06-6600 / 766999 / $248,190.00
SECTION 3. That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, and the Street and Highway Improvement Fund, No. 766, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105 - 100078 / Pedestrian Safety Improvement - Livingston Avenue Sidewalks Woodcrest to Lattimer (Voted Carryover) / 06-6600 / 720578 / $159,771.55
766 / 766999-100000 59-03 Unallocated Balance Fd. 766 (Street and Highway Imp Carryover) / 06-6600 766999 / $248,189.54
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100144 / Roadway Improvements Smoky Row (Voted Carryover / 06-6600 / 716144 / $159,771.55
766 / 590130-100023 / Facilities - 1800 E. 17th (Street and Highway Imp Carryover) / 06-6600 / 713023 / $248,189.54
SECTION 4. That the City Auditor be and is hereby authorized and directed to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100144 / Roadway Improvements Smoky Row Voted Carryover / 06-6600 / 716144 / $959,771.55
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100144 / Roadway Improvements Smoky Row Voted Carryover / 10-5501 / 716144 / $959,771.55
SECTION 5. That the City Auditor be and is hereby authorized and directed to transfer funds between the Streets and Highways Bond Fund, No. 704, and the Local Transportation Improvement Fund, No. 763, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100144 / Roadway Improvements Smoky Row Voted Carryover / 10-5501 / 716144 / $959,771.55
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 598197-100000 / Smoky Row Road CCZ05 / 80-0886 / 598197 / $959,771.55
SECTION 6. The City Auditor be and is hereby authorized to appropriate a sum of $1,793,744.31within Fund 763, the Local Transportation Improvement Fund, Dept-Div. 59-12, Division of Design and Construction, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 598197-100000 / Smoky Row Road CCZ05 / 06-6600 / 598197 / $1,793,744.31
SECTION 7. That the Director of Public Service be and is hereby authorized to enter into contract with Double Z Construction Co., 2550 Harrison Road, Columbus, Ohio 43204, for the construction of the Roadway Improvements - Smoky Row Road and Facilities - 1800 17th Avenue project in the amount of $1,856,303.50 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $185,630.35.
SECTION 8. That for the purpose of paying the cost of the contract and inspection, the sum of up to $2,041,933.85 or so much thereof as may be needed, is hereby authorized to be expended from the Local Transportation Improvement Fund, Fund 763, and from the Street and Highway Improvement Fund, No. 766, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Construction - $1,856,303.50
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
763 / 598197-100000 / Smoky Row Road CCZ05 / 06-6631 / 598197 / $1,630,676.65
766 / 590130-100023 / Facilities - 1800 E. 17th (Street and Highway Imp Carryover) / 06-6631 / 713023 / $225,626.85
Inspection - $185,630.35
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
763 / 598197-100000 / Smoky Row Road CCZ05 / 06-6687 / 598197 / $163,067.66
766 / 590130-100023 / Facilities - 1800 E. 17th (Street and Highway Imp Carryover) / 06-6687 / 713023 / $22,562.69
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.