Explanation
BACKGROUND: This legislation is for the option to establish two (2) UTC contracts for Pest Control Services for multiple City buildings and facilities. The term of the proposed option contracts would be approximately two years, expiring May 31, 2017, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 9, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Solicitation No. SA005803). Forty-four (44) bids were solicited: (M1A-4, F1-1, MBR-0). Five (5) bids were received. The proposal is divided into three (3) sections, Section 1 (Items 1-80) Public Safety, Section 2 (Items 81-166) Recreation and Parks and Section 3 (Items 167-190) Other City Locations such as Refuse, Public Utilities and Public Service facilities.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Bug Patrol of Ohio LLC, MAJ, CC# 45-2892882 expires 11/10/2016, Items 1 -166 (Sections 1 and 2), $1.00
Champion Pest & Termite Control, LLC, MAJ, CC# 26-3433999 expires 04/08/2017, Items 167-190 (Section 3), $1.00
Total Estimated Annual Expenditure: $65,000
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Pest Control Services with Bug Patrol of Ohio, LLC and Champion Pest & Termite Control, LLC; to authorize the expenditure of $2.00 to establish the contracts from the General Fund; and to declare an emergency. ($2.00).
Body
WHEREAS, the Pest Control UTC will provide for preventative and need based pest control services for various City of Columbus buildings and facilities; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 9, 2015 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Pest Control Services, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Purchasing Office, in that it is immediately necessary to enter into a contract for the option to purchase Pest Control Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Pest Control Services in accordance with Solicitation No. SA005803 for a term of approximately two years, expiring May 31, 2017, with the option to renew for one (1) additional year, as follows:
Bug Patrol of Ohio LLC, Items 1 -166 (Sections 1 and 2), $1.00
Champion Pest & Termite Control, LLC, Items 167-190 (Section 3), $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund 10, OCA: 450047, Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.