Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew an agreement with Internet Content Management Inc. for Websense software subscriptions and support. The original agreement (EL014579) was authorized by ordinance 0896-2013, passed May 20, 2013 in award of solicitation SA004853 which included two options to renew for additional one year terms. The first renewal option was legislated under ordinance 1349-2014, passed June 23, 2014. This ordinance is exercising the second option to renew for the period July 1, 2015 to June 30, 2016. The renewal will provide Websense software subscriptions and support for 6,000 users at a cost of $175,000. This includes a $153,000.00 annual subscription and $22,000.00 annual maintenance and support.
Websense security solutions provide security and related services to the City's current web environment and web-hosting services. As the City of Columbus increasingly adopts social media to support and communicate with its citizens, Websense helps the city protect itself from emerging threats and malicious content. Renewing this agreement will allow the City to continue receiving software upgrades, support and related services.
FISCAL IMPACT:
During the years 2013 and 2014, the Department of Technology expended $132,300.00 and $175,000.00 respectively for Websense software subscriptions and maintenance support services. This year (2015) the cost for the services to be provided by Internet Content Management Inc. is $175,000.00. Funds for this purchase were budgeted and are available within the Department of Technology, Information Services Division, internal service fund.
CONTRACT COMPLIANCE :
Vendor Name: Internet Content Management Inc. F.I.D#/C.C#: 64 - 0944418 Expiration Date: 05/14/2016
Title
To authorize the Director of the Department of Technology, to renew a contract agreement with Internet Content Management Inc. for the purchase of Websense software subscriptions and maintenance support services related to the City's current web environment and web-hosting services; and to authorize the expenditure of $175,000.00 from the Department of Technology, Information Services Division, Internal Services Fund. ($175,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew an agreement with Internet Content Management Inc. for Websense software subscriptions and support; and
WHEREAS, the original agreement (EL014579) was authorized by ordinance 0896-2013, passed May 20, 2013 in award of solicitation SA004853 which included two options to renew for additional one year terms. The first renewal option was legislated under ordinance 1349-2014 passed June 23, 2014. This ordinance is exercising the second option to renew for the period July 1, 2015 to June 30, 2016. The renewal will provide Websense software subscriptions and support for 6,000 users at a cost of $175,000. This includes a $153,000.00 annual subscription and $22,000.00 annual maintenance and support; and
WHEREAS, the Websense security solutions provide security and related services to the City's current web environment and web-hosting services. As the City of Columbus increasingly adopts social media to support and communicate with its citizens, Websense helps the city protect itself from emerging threats and malicious content; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew an agreement with Internet Content Management Inc. to continue and support the daily operation activities, for the preservation of the public health, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, is hereby authorized and directed to renew an agreement with Internet Content Management Inc. for the purchase of Websense software subscriptions and maintenance support services related to the City's current web environment and web-hosting services, with a coverage term period of July 1, 2015 to June 30, 2016, in the amount of $175,000.00.
SECTION 2: That the expenditure of $175,000.00 or so much thereof as may be necessary be expended from the Department of Technology, Information Services Division, Internal Services Fund, is hereby authorized as follows:
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202| Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $175,000.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.