Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction modification (Mod #1) contract with Capital Plumbing & Mechanical, Inc. for the Project Dry Basement (PDB) program. The purpose of this program is to reduce water-in-basement occurrences in residential homes in the City of Columbus.
The Project Dry Basement Program was implemented in 2004 and authorized the Director of Public Utilities to enter into necessary agreements with homeowners, and contracts with licensed plumbers to perform work related to the installation of devices that are appropriate for the elimination of water in basement (WIBs) in residences within the City of Columbus. These devices will typically include an approved backwater prevention valve, but in some instances may include a sump pump. Sump pumps will be installed only where necessary. Other devices may be considered if deemed necessary to protect a residence from future WIBs incidents. There are no costs to the resident if the solution is the installation of devices by the City of Columbus.
1.1 Amount of additional funds to be expended: $200,000.00
Original Contract (EL014392) $204,385.50
Current Mod #1 $200,000.00
Total Cost ($) $404,385.50
Future Modification $TBD
1.2 Reasons additional goods/services could not be foreseen:
This is an on-going project; installing backwater valves in homes.
1.3 Reason other procurement processes are not used:
This contract modification was anticipated and planned. This modification is a continuation of the existing program and will cover the additional cost required to complete on going work.
1.4 How cost of modification was determined:
The amount of this modification is enough to continue the program and allow for processing of the backlog of work while allowing enough time to establish and complete the WIB process without disruption to the homeowners.
2. PROJECT TIMELINE: It is periodically rebid and the contracts are modified for the ongoing installation of back water valves every 3 years.
3. Economic Impact: This project reduces the occurrences of water in basement for homeowners caused by a mainline sewer blockage or a mainline sewer surcharge.
4. Contract Compliance No.: 20-0557202 | MAJ | Exp. 04/22/2015
5. Emergency Designation: Emergency designation is not requested at this time.
6. Fiscal Impact: This legislation authorizes the transfer within of $185,286.84 and expends up to $200,000.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664, and to amends the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify a construction contract with Capital Plumbing & Mechanical, Inc. for the Project Dry Basement (PDB) program; to authorize the transfer of $185,286.84 within and the expenditure of up to $200,000.00 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2015 Capital Improvements Budget. ($200,000.00)
Body
WHEREAS, Contract No. EL014392 was authorized by Ordinance 0663-2013, passed April 22, 2013 for purposes of authorizing the Director of Public Utilities to enter into a construction contract Capital Plumbing & Mechanical, Inc. for the Project Dry Basement (PDB) program; and
WHEREAS, it is necessary to modify (Mod #1) the original contract in order to provide funding for additional construction services now required for this project; and
WHEREAS, it is necessary to authorize the transfer within of $185,286.84 and the expenditure of up to $200,000.00 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of creating and providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, is requesting that this Council authorize the Director of Public Utilities to modify the existing construction contract with Capital Plumbing & Mechanical, Inc. the Project Dry Basement (PDB) program, at the earliest practical date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a construction modification contract with Capital Plumbing and Mechanical, Inc., 1659 Watkins Rd, Columbus, Ohio 43207 in connection with Project Dry Basement, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $185,286.84 within the Department of Public Utilities, Division of Sewerage and Drainage | Div. 60-05 | Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Object Level Three 6630 | as follows:
From:
Project No. | Project Name | OCA Code | Change
650765-100000 | Affordability Analysis | 664765 | -$185,286.84
To:
Project No. | Project Name | OCA Code | Change
650350-100000 | WWTF's Renovations, Rehab, & Contingencies | 664350 | +$185,286.84
(Project Dry Basement)
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $200,000.00 from the Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund, Fund 664, from the WWTF's Renovations and Rehabilitations | Fund 664 | Div. 60-05 | 650350-100000 | 664350 | Object Level Three 6630.
SECTION 4. That the 2015 Capital Improvements budget is hereby amended as follows to provide sufficient budget authority for the project expenditures stated in the ordinance herein.
Project No. | Proj. Name | Current | Revised | (Change)
650765-100000 | Affordability Analysis | $292,332 | $107,046 | (-$185,287) (Carryover)
650350-100000 | WWTF's Renovations, Rehab, & Contingencies | $14,714 | $200,000 | (+$185,287) (Project Dry Basement)
SECTION 5. That the said plumbing company Capital Plumbing and Mechanical, Inc. shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the Director of Public Utilities is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.