Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC FL005541, BPO BPBLD06J) with WESCO Distribution Inc., which expires November 30, 2015. The purchase order will provide for Panduit data center equipment. The equipment will be used in the data center and will provide increased efficiency and reliability to the city's enterprise infrastructure. The UTC provides the City with a minimum 20% discount off the list price of Panduit equipment, and WESCO is offering discounts in accordance with these terms. The total cost of this equipment purchase is $86,211.87.
CONTRACT COMPLIANCE:
Vendor Name: WESCO Distribution Inc. CC#: 25-1723345 Expiration Date: 07/03/2015
FISCAL IMPACT:
In 2014, the Department of Technology legislated $133,008.04 (via Ord. 1476-2014) with WESCO Distribution Inc. for Panduit data center equipment and related building electrical products. Approval of this 2015 ordinance will allow for the expenditure of $86,211.87, for Panduit data center equipment, utilizing WESCO Distribution Inc. Funding will be coming from the Enterprise System Upgrades project # 470047-100000. Sufficient funding in the amount of $86,211.87 is available in the Department of Technology, Information Services Division, Capital Improvement Fund.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract with WESCO Distribution Inc, for Panduit data center equipment; and to authorize the expenditure of $86,211.87 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund. ($86,211.87)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC FL005541, BPO BPBLD06J) with WESCO Distribution Inc., for Panduit data center equipment with an expiration date of November 30, 2015; and
WHEREAS, the contract provides the City with a minimum 20% discount off the list price of Panduit equipment, and WESCO is offering discounts in accordance with these terms; and
WHEREAS, the total cost of this equipment purchase is $86,211.87 and will be used in the data center and will provide increased efficiency and reliability to the city's enterprise infrastructure; and
WHEREAS, it is necessary for the Director of the Department of Finance and Management to establish a purchase order, on behalf of the Department of Technology, from an existing Universal Term Contract (UTC) with WESCO Distribution Inc. for Panduit data center equipment, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order from an existing Universal Term Contract (UTC FL005541, BPO BPBLD06J), with an expiration date of November 30, 2015, with WESCO Distribution Inc., for Panduit data center equipment, in the amount of $86,211.87.
SECTION 2: That the expenditure of $86,211.87 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: Enterprise System Upgrades| Project Number: 470047-100000 (Carryover) | OCA Code: 514047| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $86,211.87|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.