Explanation
Background:
Ordinance 1000-2011 authorized the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into a three year contract, with three consecutive one year renewal options with Capital Recovery Systems, Inc. for collection services for the Municipal Court Clerk's Office.
This legislation authorizes the Municipal Court Clerk to enter into the second consecutive one year renewal option with Capital Recovery Systems, Inc. for Municipal Court Clerk's Office and to authorize an expenditure of $85,000.00.
The contract is self-funding in that the percentage charged for collecting the receivables is added to the total debt collected, pursuant to ORC 2335.24, ORC 2335.19 and Ordinance 0130-2009, thereby negating any costs to the City of Columbus for this service.
Bid Information:
The Municipal Court Clerk's Office solicited formal competitive bids through SA003933, for collection services, in accordance with Columbus City Code. The proposals were reviewed by a committee and evaluated in accordance with the committee's criteria. Capital Recovery Systems, Inc. achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to Capital Recovery Systems, Inc.
Contracts:
Ordinance 1000-2011; $105,000.00; EL011865
Ordinance 1522-2011; no funds; ED044855
Ordinance 1037-2012; $90,000.00; EL012827
Ordinance 1258-2013; $85,000.00; EL014494
Ordinance 1290-2014; $85,000.00; EL015868
Ordinance 1123-2015; $85,000.00
Contract Compliance Number: 31-1570459
Expiration: 04/20/2017
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: Emergency declaration is requested for the continuity of the collection services.
Fiscal Impact: Funds totaling $85,000.00 are available in the 2015 collection fund budget.
Title
To authorize the Municipal Court Clerk to enter into contract with Capital Recovery Systems, Inc. for the provision of collection services; to authorize an expenditure up to $85,000.00 from the Municipal Court Clerk Collection Fund; and to declare an emergency. ($85,000.00)
Body
WHEREAS, it is necessary to enter into the second consecutive one year renewal option with Capital Recovery Systems, Inc. to collect the accounts receivables for the Municipal Court Clerk; and,
WHEREAS, an emergency exists in the daily operations of the Municipal Court Clerk, in that it is immediately necessary to authorize said contract for the collection services without interruption, for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Franklin County Municipal Court is hereby authorized to enter into the second consecutive one year renewal option with Capital Recovery Systems, Inc. for the provision of the collection services for Municipal Court Clerk's Office.
SECTION 2. That the expenditure of $85,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Collection Fund, fund 295, department 2601, oca 261295, object level one - 03, object level three - 3336 to contract with Capital Recovery Systems, Inc.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.