Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with RA Consultants, LLC, for professional engineering services for the Scottwood Road Area Water Line Improvements Project, in an amount up to $178,279.18, for Division of Water Contract No. 2051.
The project consists of replacing or rehabilitating approximately 15,325 linear feet of 6-inch and 8-inch and water lines in the Scottwood Road area.
The project is located in the Eastmoor / Walnut Ridge area (planning area 20). The streets/roads include Scottwood Road, S. James Road, Garywood Ave., Kentwood Pl., Clairpoint Ct., Cressing Ct., Niagara Ct. West, Niagara Ct. East, Liv Moor Dr., Liv Moor Ct., Kirkbridge Ct., Defford Ct., Binbrook Ct., Hemswell Ct., Penfield Ct. South, Towers Ct., Towers Ct. North and S. Waverly St. These streets are located in the residential area southwest of Livingston Ave and James Road.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate the existing 6-inch and 8-inch water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality and feasibility, 2. past performance, 3. environmentally preferable offeror, and 4. local workforce.
Requests for Proposals (RFP's) were received on February 6, 2015 from RA Consultants, Chester Engineers, and Jones-Stuckey Ltd.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to RA Consultants, LLC.
The Contract Compliance Number for RA Consultants, LLC is 20-0654077 (expires 6/5/15, MAJ). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against RA Consultants, LLC.
4. FISCAL IMPACT: A transfer of funds within the Water Permanent Improvements Fund will be necessary as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with RA Consultants, LLC for professional engineering services for the Scottwood Road Area Water Line Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $178,279.18 within the Water Permanent Improvements Fund; and to amend the 2015 Capital Improvements Budget. ($178,279.18)
Body
WHEREAS, three technical proposals for professional engineering services for the Scottwood Road Area Water Line Improvements Project were received on February 6, 2015; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to RA Consultants, LLC; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Permanent Improvements Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Scottwood Road Area Water Line Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Scottwood Road Area Water Line Improvements Project with RA Consultants, LLC, 2323 W. Fifth Avenue, Suite 120A, Columbus, Ohio 43204; for an expenditure up to $178,279.18; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $178,279.18 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Permanent Improvements Fund, Fund No. 606, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
608 | 690370-100000 (carryover) | Upground Reservoir | 608380 | -$178,279.18
608 | 690236-100076 (carryover) | Scottwood Rd. WL Imp's | 682376 | +$178,279.18
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
608 | 690370-100000 (carryover) | Upground Reservoir | $3,824,974 | $3,646,694 | -$178,280
608 | 690236-100076 (carryover) | Scottwood Rd. WL Imp's | $0 | $178,280 | +$178,280
SECTION 4. That an expenditure up to $178,279.18 is hereby authorized for the Scottwood Road Area Water Line Improvements Project within Dept/Div. 60-09, Water Permanent Improvements Fund, Fund No. 608, Project No. 690236-100076 (carryover), OCA 682376, Object Level Three 6677.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.