Explanation
The Department of Public Utilities entered into a contract EL014473 with U. S. Utility Contractor Company for Emergency Overhead Electric Restoration for the Division of Power. The Director of Public Utilities Office advertised and solicited competitive bids in accordance with Section 329 of the City Code (Solicitation SA004707). Two bids were received and publicly opened by the Director of Public Utilities on January 9, 2013. The lowest, responsive and best bid was submitted by U.S. Utility Contractor Company.
The work under this contract consists of furnishing all labor, material, equipment and energy as required to perform emergency overhead electrical restoration work to the City's satisfaction. The original contract was for a period of one year with the option to be extended for two (2) additional one-year periods or portion thereof at the same pricing. The Department requests authority to modify the original contract for the second of the two additional one year periods. The contract will be extended to May 29, 2016 and is the final extension allowed by the original contract language. The Division of Power will re-bid the contract prior to the expiration date.
Contract Compliance: 34-1606689, expires January 22, 2016
U.S. Utility Contractor Company is (MAJ) status.
1. Amount of additional funds: The amount of additional funds needed for contract EL014473, Modification No.2 is $0.00. Total contract amount including this amount is $125,000.00.
2. Reason additional needs were not foreseen: Additional funds are not needed at this time. This legislation is to exercise the renewal option to extend the contract for one year.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time. The original contract was for a period of one year with the option to be extended for two (2) additional one-year periods or portion thereof at the same pricing. The Department requests authority to modify EL014473, the original contract, for the second of the two additional one year periods.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency action is requested in order to process payment in a timely manner.
FISCAL IMPACT: $0.00 is being requested for this planned modification. This modification is to only extend the expiration date per the original contract.
$10,892.23 spent in 2013
$1,385.40 spent in 2014
Title
To authorize the Director of Public Utilities to enter into a planned modification to extend the expiration date per the original contract of the U. S. Utility Contractor Company contract for the Emergency Overhead Electric Restoration for the Division of Power; and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Public Utilities has a contract EL014473 with U. S. Utility Contractor Company, for Emergency Overhead Electric Restoration for the Division of Power, and
WHEREAS, the vendor has agreed to extend contract EL014473 for one year, all current prices and conditions will remain the same, and it is in the best interest of the City to exercise this option, and
WHEREAS, the original contract was in effect for one (1) year to and including May 29, 2014. The contract language allows for the Division of Power to extend the contract for two (2) additional years on a year to year basis upon mutual agreement and budgeted funds, and
WHEREAS, this planned modification No. 2 of the contract will provide for the continuation of the services without interruption, and
WHEREAS, the Director of Public Utilities wishes to extend the existing contract for one (1) year with a new expiration date of May 29, 2016, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power, of the Department of Public Utilities, in that it is immediately necessary to modify the existing contract with U. S. Utility Contractor Company, for Emergency Overhead Electric Restoration to extend contract EL014473 for one year for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Utilities Director be and is, hereby authorized to modify and extend Contract No. EL014473 with U. S. Utility Contractor Company, 3592 Genoa Road, Perrysburg, Ohio 43551, for Emergency Overhead Electric Restoration, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Power. The total amount of modification No. 2 is ADD $0.00. Total contract amount including this modification is $125,000.00.
SECTION 2. That this modification is in accordance with the relevant provisions of City Code Chapter 329.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.