Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Radian Research Inc. for the purchase of two (2) Electric Meter Test Systems that will be used by the Division of Power Meter Shop to test and program electric meters.
The Purchasing Office advertised and solicited competitive bids (Solicitation SA005780) in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding. Seventy-two (72) vendors (68 MAJ, 2 MBR, 1 M1A, 1 F1) were solicited and one (1) bid (MAJ) was received and opened on April 2, 2015. The Division of Power recommends an award be made to Radian Research Inc. as the lowest responsive and responsible and best bidder for all items in the amount of $67,012.00;
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle. Emergency legislation will expedite delivery of this critical equipment for the Division of Power.
SUPPLIER: Radian Research Inc., 35-1575208, expires 3/17/17
FISCAL IMPACT: $67,012.00 is budgeted for this purchase.
$0.00 was expended for a similar purchase in 2014.
$0.00 was expended for a similar purchase in 2013.
Title
To authorize the Director of Finance and Management to enter into a contract with Radian Research Inc. for the purchase of two (2) Electric Meter Test Systems for the Division of Power and to authorize the expenditure of $67,012.00 from the Electricity Operating Fund; and to declare an emergency. ($67,012.00)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management to enter into a contract with Radian Research Inc. for the purchase of two (2) Electric Meter Test Systems; and
WHEREAS, the Division of Power recommends an award for all items to be made to the lowest responsive and responsible and best bidder, Radian Research Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power, in that it is immediately necessary to authorize a contract for the purchase of two electric meter test systems, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Radian Research Inc., 3852 Fortune Drive, Lafayette, IN 47905 for the purchase of two (2) Electric Meter Test Systems, SA005780 award is made for all items, for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $67,012.00 or so much thereof as may be needed, is hereby authorized from Dept/Div 60-07, Electricity Operating Fund 600, OCA 600742, Object Level One 06, Object Level Three 6649, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.