Explanation
BACKGROUND
Need: The Franklin County Municipal Court needs to purchase furniture, fixtures, desks and chairs for the Judges' Chambers and offices in the Court. The existing furniture is no longer salvageable and is in need of replacement. Ordinance 0765-2008 authorized the expenditure of $87,200 from fund 748, project 748025, OCA code 748025 for the purchase of furniture and fixtures for the Municipal Court Judges. As per ordinance 0331-2008 all funds were transferred out of the general fund in the special project fund. Ordinance 0593-2010 and 2626-2012 was done to extend the time as all the monies were not spent within the time frame. Currently, $52,169.42 was not spent within the time frame and needs to be re-approved.
FISCAL IMPACT: The amount of this expenditure was budgeted and available within the Franklin County Municipal Court Judges general fund budget in 2008. AC034386/002 was cancelled making the funds available.
This legislation is considered an emergency measure to permit the timely procurement of needed supplies.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to establish purchase orders with various companies to purchase chairs, public seating, tables and miscellaneous fixtures; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($52,169.42)
Body
WHEREAS, the Court needs to make purchases for furniture and fixtures in the amount of $52,169.42; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, this ordinance is requested as an emergency to permit the timely procurement of needed supplies;
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court in that it is immediately necessary to purchase furniture and fixtures needed for Court operations, thereby preserving the public health, peace, property, safety, & welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Administrative and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to establish purchase orders with various companies to purchase chairs, public seating, tables and miscellaneous fixtures.
SECTION 2. That the 2015 Capital Improvement Budget is hereby amended as follows due to the cancellation of AC034386/002:
Fund # | Project # | Current | Revised | Change
748 748025-100000 $0 $52,169.42 +$52,169.42
SECTION 3. That to pay the cost of the aforesaid, the expenditure of $52,169.42 or as much thereof as may be necessary, is hereby authorized from the Franklin County Municipal Court, fund 748, project 748025-100000, OCA code 748025, OL3 6640
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.