Explanation
Background:
This ordinance authorizes the Finance and Management Director to modify and extend an existing contract with AssetWorks, Inc. for the purchase of additional locater devices and hardware for use in the Global Positioning Satellite (GPS)/Telematics system currently utilized by the Fleet Management Division. These devices will be installed on all new purchases of on-road City vehicles (except Public Utilities which already has a GPS monitoring system in place and certain Public Safety vehicles). This system provides location information as well as various types of vehicle repair information which is sent directly to the current Fleet Management work order system (Fleet Focus) through an internet-based application. This allows users to locate vehicles quickly and increase efficiency, improve employee safety, better control maintenance, and provides operations managers throughout the City with tools to analyze vehicle operating costs.
This ordinance also requests to waive the competitive bidding provisions of Columbus City Codes. Ordinance 1223-2012 authorized the original purchase of GPS hardware from formal bid SA004040, which was formally advertised, and six (6) companies submitted proposals, resulting in AssetWorks as the lowest and most responsive bid. Since that time, that equipment has been installed on City vehicles, and it would be impractical and inefficient to install future equipment on City vehicles that would be incompatible with the Assetworks software platform.
FISCAL IMPACT: There is $140,106.29 budgeted and available within the Fleet Management Capital Fund 513 for these expenditures.
Emergency action is requested as there is an immediate need to purchase additional GPS equipment for new on-road City vehicles which will allow those vehicles to be quickly located and increase the efficiencies of such vehicles and improve employee safety.
Title
To authorize the Finance and Management Director to modify and extend an...
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